Job Title: Finance and Administrative Assistant
Lutheran World Relief is a US non-profit organization that works with local partners to provide lasting solutions to poverty, injustice and human suffering.
Job Summary: The Finance and Administrative Assistant will support the Legume Seed Project team and the LWR Uganda Finance and Administration Manager to maintain project financial records and support logistics related to team activities and travel.
Key Duties and Responsibilities:
- Support the Team Leader in annual budgeting and the implementation of the project budget.
- Also, render support to the Finance and Administration Manager to ensure proper implementation of LWR and donor financial procedures, policies, requirements and regulations for the project funds.
- Assist the Finance and Administration Manager with properly recording transactions and entering them into Quick Books (QB) accounting system.
- Compile and submit timely monthly financial monthly and quarterly project reports for the Team Leader and LWR Country Director.
- Assist with the annual audit.
- Monitor and work closely with project staff to ensure financial receipts and payments are accurately, timely and appropriately handled.
- Backstop purchasing and procurement processes that adhere to established controls and mechanisms for the purchase supplies, equipment or services. Negotiate and manage contracts with consultants and vendors.
- Support project team in administrative functions related to the office operations (order officer supplies, manage storage and security of documents, respond to inquiries), in logistical arrangements for staff travel, and in logistical coordination of meeting and events.
- Participate fully as a member of the project team, including active involvement in planning and review meetings, ensuring project staff members are kept informed in all relevant financial issues, and the preparation of timely progress reports.
- Perform other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The applicant’s for the LWR Project job opportunity should hold a degree in accounting or finance and/or be a Certified Public Accountant.
- Comprehensive knowledge of generally accepted accounting principles.
- A minimum of two years’ experience in accounting, bookkeeping, or office management; prior experience with NGO accounting and grants accounting a plus.
- Excellent interpersonal and communication skills;
- Fluent in English with excellent communication and interpersonal skills.
- Working knowledge of computerized accounting programs (preferably Quick Books)
- Computer skills including the ability to operate computerized accounting spreadsheet and Microsoft Office programs at a highly proficient level.
- Fluency in English, with excellent verbal and written communication skills. Ability to speak at least one Ugandan language.
- Ability to travel up to 25% of his/her time within Uganda.
- Show commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners.
- Existing authorization to work in Uganda; Ugandan national preferred.
How to Apply for the job:
All suitably qualified and interested candidates should send their applications via email to: info-ug@lwrearo.org with the job title for which you are applying in the subject line. Include in the body of the email the following information:
NAME:
HIGHEST LEVEL OF EDUCATION:
NUMBER OF YEARS OF RELEVANT EXPERIENCE:
MINIMUM SALARY EXPECTATION (monthly, gross):
Also, include as attachments a cover letter and CV. Do not include copies of diplomas or certificates.
Deadline: 1st December, 2014 by 5:00PM Ugandan Time
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