Job Title: Senior Buyer
Organisation: TotalEnergies
Duty Station: Kampala, Uganda
About US:
TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.
Key Duties and Responsibilities:
Procurement and contract activities
- Execution of purchasing operations (under the responsibility of his/her team leader) by performing the following activities:
- Analyse and follow up of purchase requisitions (PR’s) until payment
- Confirm the scope of work (S.O.W) in duet with Métier Partners.
- Propose the bidder lists according to the nature of the requests.
- Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation.
- Answer to tenderers’ requests for clarification.
- Study, compare and evaluate offers to have the most economical and contractual advantageous conditions.
- Organize and lead negotiations with suppliers associated with award and performance of purchase orders (POs).
- Issue RTAs in Duet with Métier Partners.
- Establish corresponding contractual documents: PO’s.
- Ensure rapid and correct validation of PO’s.
- Ensure reception of acknowledgement of receipt for PO’s from suppliers.
- Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors
- Clarify discrepancies between material received and orders, if any with suppliers.
- Input all purchase data in UNSOL (SAP) or any other defined Company Enterprise Resource Tool.
Services:
Together with his/her team;
- Contribute to the validation of the Contracting Strategies through:
- Review scope of work developed by Duet counterpart for completeness and ensure alignment of the same with proposed contracting strategies.
- Schedule reviews of Contracts Committee presentations with Duet counterpart and relevant stakeholders prior to submission to Contracts Committee Meetings.
- Conduct prequalification exercises for bidders’ lists.
- Define target prices including benchmarking.
- Develop Tender evaluation plans including Contractual and Commercial criteria and support Duet counterpart / Metier Partner to develop a fit-for- purpose technical criteria.
- Preparation and Issue of Call for Tender (CFT) and Prequalification packages.
- Verify the alignment with H3SE clauses, company rules, procedures, instructions, and applicable legislation prior to the issuance of tender packages.
- Ensure the right contractual and commercial terms & conditions are included.
- Use affiliate standard contracts or head office templates as starting templates during the drafting/ customization of contracts as applicable.
- Review and negotiate contractual qualifications throughout the contracting process.
- Conduct the detailed commercial bid analysis and negotiation to achieve the best value for money.
- Prepare and issue Recommendations to Award, jointly with Duet counterpart to Contracts Committee.
- Ensure all tender and contract documentation is stored and/or uploaded in the applicable contracts and procurement storage tools and locations as per applicable procedure(s) i.e, UNISOL (SAP), AGORA, W Drive.
- Conduct contracts handover process following conclusion of contract award and signature, to the contract holder in the Métier Partner.
- Address, coordinate and process claims with the juridical, insurance, financial and contracting entities, as applicable.
Contracts administration
Stock:
- Clarify discrepancies between material received and orders, if any with suppliers.
- Input all purchase data in UNISOL(SAP).
- Create and maintain the materials master data for all operational requirements and ensure integrity of information entered in UNISOL(SAP) by controlling descriptions and modifications.
- Create the PR for stock items.
- Create all purchase order related to stock items.
- Ensure consistency between UNISOL (SAP) and physical stock by reporting Physical Inventories and participating in annual materials counts.
- Supervise and Co-ordinate material requirements planning, requisition of materials and materials management strategies within the duet organization in liaison Métier Partners, including Purchase Order reception follow-up and reminders to the Procurement team when required.
- Manage inspection and repair process for company owned material.
- Contribute to the performance and communication of materials analysis and reporting for Operation and Finance divisions to determine optimal level and ensure appropriate level of materials is maintained to meet Métier Partners’ needs (including materials held at all vendors).
Due Diligence Review:
- Support Due Diligence review of bidders in Calls for Tender including ensuring the correct questionnaire is issued to tenderers.
- Ensure that Due Diligence certificates, where are applicable, are in place before Purchase Order or Contract issue.
The job holder ensures the Compliance:
- Ensure compliance of the purchasing process with all applicable internal Company’s rules (including OPS/CA guide to conduct) and regulatory requirements (JV rules, Country laws…)
- Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations.
- Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment and services.
- Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedure.
Qualifications, Skills and Experience:
- The applicant should hold a Bachelor’s degree in procurement, Business, Engineering, or related field Procurement professional qualification (CIPS).
- Master’s degree in a related field is an added advantage.
- Minimum 8 -10 professional experience in the oil and gas industry (Minimum 1-2 years as Graduate Buyer or 1 year in purchasing of goods and/or services in the petroleum industry).
- In-depth understanding of procurement processes.
- Excellent numerical & analytical skills and good communication skills.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Click Here
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