Securities and Documentations Officer Job

Job Title: Securities and Documentations Officer

Organisation: KCB Bank Uganda

Duty Station: Kampala, Uganda

About US:

KCB Bank Uganda which is part of KCB Group, East Africa’s largest commercial bank that was established in 1896. Over the years, the Bank has grown and spread its wings into Tanzania, South Sudan, Uganda, Rwanda and Burundi completing the East African circuit in the year 2012. Today, the Group has the largest branch network in the region with over 238 branches, 950 ATMs and 8,000 agents offering banking services on a 24/7 basis in East Africa. KCB Bank Uganda was established in the year 2007 and has grown to become one of Uganda’s top ten commercial banks. Currently KCB Bank Uganda has 14 branches complemented with 16 ATMs spread on Kampala Road, Commercial Plaza, Ben Kiwanuka, Luwum Street, Oasis Mall Sixth Street, Arua, Elgon Masaba, Fort Portal, Gulu, Hoima, Lira, Mbarara and Jinja that offer trade financing, corporate and retail banking services to customers.

Job Summary: The Securities and Documentations Officer will be responsible for adequately supporting the securities and documentation processes by taking charge of the daily activities of documentation and securities in line with the operational procedures and guidelines to mitigate risks and minimize operational losses.

Key Duties and Responsibilities:

Timely preparation and review of legal documents for credit facilities to sufficiently protect the Bank from risk.
Review to ensure compliance and confirm accuracy of executed legal documents received from the business and submit to external lawyers for perfection.
Receive, verify and confirm security perfection for purposes of recommending disbursement while managing losses that arise from credit exposure.
Monitor external lawyers to ensure timely perfection of securities in line with their Service Level Agreements.
Review invoices from external lawyers to confirm accuracy of billing for professional services, stamp duty and related taxes/duties in line with their Service Level Agreements and the law.
Manage the storage and custody of security files and support periodic reviews to ensure that the Bank’s interests are adequately protected to mitigate loss and/or litigation exposure.
Maintain updated registers and trackers to monitor movement of documents, securities perfection, and custody.
Manage security releases and swaps in line with the appropriate security release processes.
Prepare weekly reports to track progress of securities and documentation processes and share with business and other stakeholders.
Report on documentation breaches and deferrals and track for closure.