Job Title:   Procurement Officer

Organisation: Rakai Health Sciences Program (RHSP)

Duty Station: Rakai, Uganda

Reports to: Procurement Manager

About RHSP:

Rakai Health Sciences Program is a collaborative Bio-medical research and service delivery organization. It strives to improve the quality of life of the local population through a combination of community based research, curative services and prevention strategies in the District of Rakai, South Western Uganda. It is based at the Uganda Virus Research Institute – Entebbe and Kalisizo in Rakai District.

Job Summary: The incumbent will offer Procurement support services in all RHSP procurement functions in accordance with RHSP procurement guidelines and procedures.

Key Duties and Responsibilities: 

• Check and prepare specifications, terms of reference & statement of requirements in liaison with user departments.
• Preparing and issuing Request for quotations or Request for Proposal.
• Carry out evaluation of bids and make appropriate recommendations.
• Work closely with service providers on procurement matters.
• Ensure safe custody of all procurement records.
• Prepare submissions for the procurement committee.
• Prepare Purchase orders and agreements for the respective service providers.
• Ensure timely delivery of goods and services.
• Work closely with the RHSP managers and staff as part of an effective and collegial team to achieve RHSP goals/objectives.
• Ensure timely payment of suppliers.
• Perform any other assignments as may be allocated by the supervisor.

Qualifications, Skills and Experience: 

• The applicant should hold a University degree in Procurement & Supply chain management. Procurement & Logistics Management, Business Administration – Procurement or any other related field.
• A minimum of two or more years’ experience in procurement and supply chain management in a busy reputable organization.
• Ability to negotiate Procurement terms and conditions.
• Working knowledge of Procurement procedures.
• Computer literacy i.e. Proficiency in the use of computers especially Excel spreadsheets, inventory, word-processing packages and e-mail. Use of Navision will be an added advantage.
• Ability to use judgment and initiative in the course of executing responsibilities.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to communicate with employees, vendors, and RHSP contacts in a courteous and professional manner.
• Ability to prioritize multiple tasks.
• Possess excellent interpersonal skills.
• Strong written and verbal communication skills.
• Good Problem solving skills.
• Ability to work in a busy environment and under minimum supervision.

Age: 25-44 years.

How to Apply for the job: 

All suitably qualified and interested applicants should send their application letter, valid academic documents and detailed resume (CV) with three recognizable referees to:

The Human Resource Manager Rakai Health Sciences Program,

P.O. Box 279, Kalisizo, Rakai, Uganda

OR

Send by E-mail to: info@rhsp.org

Deadline: Friday, 28th November, 2014

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