Project Management Specialist Job

Job Title:     Project Management Specialist (Supply Chain)

Organisation: USAID/Uganda

Duty Station:  Kampala, Uganda

Salary Range: UGX 145,734,783 – 214,194,284 per annum, equivalent to FSN-11.  

Solicitation Number: 72061720R10003

Key Duties and Responsibilities: 

STATEMENT OF DUTIES:

·         (1) General Statement of Purpose of the Contract

·         USAID/Uganda is seeking for a qualified individual to fill the Project Management Specialist (Supply Chain) position located in the Supply Chain sub-unit within the Health Systems Strengthening (HSS) unit in the Office of Health and HIV (OHH) – but based at the Ministry of Health (MOH) – National Medical Stores to facilitate the advisory role of this position.

·         The PMS supports Presidential initiatives and other Agency priorities under the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Preventing Child and Maternal Deaths and Protecting Communities from Infectious Diseases. The successful achievement of these initiatives depends on the timely procurement and distribution of health commodities, and this position serves as a critical link between USAID/OHH and the MoH in helping advance USAID/Uganda’s health  Solicitation No: 72061720R10003

·         The primary role in the position is to provide critical, high level policy advice and technical support to theGovernment of Uganda (GoU), specifically the Ministry of Health (MoH) and National Medical Stores (NMS).

·         The PMS will focus mainly on technical support, collaboration and coordination with each of the key National and decentralized supply chain management systems in their fulfillment of mandates to effectively provide adequate and quality health commodities in a standardized, timely, efficient, and cost effective manner.

·         The PMS also supports the U.S. Government (USG) in its efforts to strengthen

·         Government of Uganda (GoU) supply chain management (SCM) systems for improved commodity security and accountability for both the public and private health sector.

 Statement of Duties to be performed

Technical Leadership (50%)

·         Stay abreast of state-of-the-art knowledge, programming and best practices related to supply chain management and utilize this information to improve MoH and NMS supply chain management.

·         Use diplomatic skills and technical acumen to influence the MoH and NMS in their strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability, and encourage the GoU to take concrete steps in the overall journey to self-reliance.

·         Influence other donors, and the private sector to leverage resources for health systems strengthening to achieve mutual goals such as those related to PEPFAR, PMI, the Global Health Security Agenda, FP2020, and preventing child and maternal deaths.

·         Recommend and implement mechanisms that will ensure transparent and accountable management of health commodities at all levels of the system.

·         Support Ministry of Health (MoH) efforts to ensure supply chain systems fully integrate with key commodity management and information systems that will allow end to end data visibility.

·         Work in collaboration with the MoH Pharmacy Department, National Medical Stores (NMS) and district governments (commodity officers and District Health Teams (DHTs) to adapt best practices and innovations for commodity management in relation to service delivery.

·         Provide technical support for policy related issues that impact on supply chain, commodity management and allocation of resources for health commodities.

·         Provide supply chain expertise to USG Implementing Partners (IPs) during their program planning, and implementation using standardized supply chain packages.

·         Support improvement for supply chain planning, communication and coordination between the NMS, MoH Pharmacy Department and targeted programs including HIV, Malaria, TB and Reproductive Health/Family planning among others, in order to minimize stock outs of key health commodities.

·         Mentor and work collaboratively to strengthen technical capacity among MoH and NMS staff working on supply chain and commodity management to improve quality systems for commodities.

·         Participate in key technical fora related to supply chain and commodity management at the MoH, NMS, Ministry of Finance, Planning and Economic Development (MOFPED), and among key donors involved in supply chain.

·         Serve as the USG point of contact to liaise with MoH and NMS in relation to coordinating supply chain systems support, supply planning, forecasting, quantification and programming.

·         Advocate for increased staffing and resources for critical staff at MoH Pharmacy Department, and district local governments.

·         Support MoH to lead and manage significant standardization and categorization of commodity supplies and commodity-specific projects towards achieving strategic buying within each of the country programs and looking for ways to collaborate at regional and global levels.

 Program Management (30%)

·         Serve as an AOR/COR/Activity Manager for one or more activities (and assist the AOR/COR in performing certain technical oversight duties); ensure that USAID exercises prudent management over the award and monitor the recipient’s progress in achieving the objectives of the program description.

·         Work with the USAID Health/HIV team to monitor Implementing Partners (IPs) supporting supply chain systems implementation at all levels, and monitor achievement of milestones.

·         Coordinate exchanges and sharing of best practices among USG and other stakeholders in the Health and HIV program areas to strengthen supply chain systems improvement.

·         Assist the HSS team to develop mechanisms for commodity procurement including support on sourcing and buying using local and international partners.

·         Provide project management support for supply chain, fiduciary management and commodity procurement awards within the mission.

·         Support MoH to set up and implement key performance metrics processes that indicate improvement in performance of the supply chain management system.

·         Participate in annual planning, including the country operational plan, malaria operational plan, and the operational plan in collaboration with the PEPFAR, HSS, Malaria and Family Health Teams, by providing supply chain management expertise.

·         As the PMS position cuts across all areas of the health portfolio, work closely with other CORs, AORs and Activity Managers to review and support annual work planning to ensure activities are aligned with MoH policies and plans, coordinated with other USAID and development partners’ activities, and reflect state of the art interventions and best practices in supply chain management.

Design of New Activities – 10%

·         As the HSS programs evolve and funding levels change, apply critical analysis and strategic thinking skills to identify areas for strategic support, participate in the selection of implementing mechanisms,  design and review proposals or applications, participate in procurement process, and guide the implementation of activities.

 Integration of Supply Chain best practices with critical Mission Activities – 10%

·         Coordinate with other OHH staff to ensure development of key systems that effectively integrate of HIV, Malaria, Family Health and Strategic Information portfolios.

·         Contribute to activities that support the provision of technical and administrative oversight of USAID programs implementing integrated USAID Health systems, malaria, tuberculosis, HIV, family planning, reproductive health, child survival, and nutrition activities at national and district/site levels.

·         Coordinate other activities within the health portfolio as they relate to Health Systems Strengthening, including forecasting and quantification, planning and procurement of supplies, community services, social marketing, communication, monitoring and evaluation, human resources for health and health systems strengthening.

·         CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

 Supervisory Relationship:

·         Works under the general supervision by the Supply Chain sub-unit leader. Assignments are made orally and in writing. Most assignments occur in the normal course of the work, but the PMS is required to determine those that must be coordinated with the supervisor. The supervisor provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The PMS will seek advice and assistance as required. Work is reviewed in terms of results achieved.

 Supervisory Controls:

·         Continued supervision of other Mission staff is not contemplated.

Qualifications, Skills and Experience:

·         Offers will be initially screened for compliance with application instructions and eligibility in accordance with the minimum qualification criteria listed below. Applicants who do not meet all of the education and experience requirements or who provide incomplete, unsigned applications that are not in compliance with the application instructions will not be evaluated or considered for award.

Education:

·         Master’s Degree, or the local equivalent, in Public Health or another field closely related to health systems and commodities management.

Prior Work Experience:

·         At least seven (7) years of progressively responsible professional experience working in Uganda in Health and HIV/AIDS field.

·         This work experience should include at least five (5) years of project management in relation to supply chain and/or health commodities management.

·         Supply chain experience working with GoU at the National, district and/or facility level is required.

·         Experience collaborating with and/or working for key donors, development partners, or NonGovernmental Organizations (NGO) is required.

Language Proficiency:

·         Level IV (fluent) spoken and written English language proficiency is required.

Job Knowledge:

·         Knowledge of national supply chain management systems and Health and HIV/AIDS service delivery in the public and private sector in Uganda including but not limited to procurement, warehousing and distribution, receipt and ordering of commodities, supply planning, quantification, and use of supply chain management information and management systems.

·         Solid understanding of donor engagement in supporting health systems strengthening efforts and health commodities.

Skills and Abilities:

·         Demonstrated project management skills, including data and information management, administrative, and monitoring skills used to track the performance of implementing partners and activities.

·         Ability to present information, analyses, and recommendations in clear written and oral formats.

·         Ability to work effectively within a team and interagency environment.

·         Ability to initiate and self-manage work with minimal supervision.

·         Demonstrated ability to coordinate and organize stakeholders at national and lower levels of management.

·         Ability to travel to regions and districts within Uganda.

·         Ability to work in a multi-cultural, dynamic and fast paced environment.

·         Demonstrated ability to support policy development, interpretation and implementation in relation to health supply chain and health related programs.

·         Ability to work in a multi-stakeholder engagement environment

·         Excellent computer skills including Word, Excel, and PowerPoint. Skills related to logistics management software (e.g. Pipeline, Quantimed, FAST Tool) are required.

How to apply:

Offers must be presented as detailed in Section IV of the solicitation document and shall include:

A typed and hand signed (around Section 6 – Declaration) DS-174 Employment Application for Locally Employed Staff or Family Member (https://eforms.state.gov/Forms/ds174.pdf; Version Exp. 06/2022).

Cover letter (addressed to the USAID Supervisory Executive Officer) clearly indicating the position for which you are applying and describing how you meet the minimum requirements.

Completed curriculum vitae/resume as detailed in the solicitation document.

 Supplemental

[separate]

document specifically addressing each QRF as outlined in the solicitation.

Copies of Academic Transcripts.

All offers must be e-mailed to: KampalaHR@state.gov

Offers must be in a standard file type such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document which should not exceed 10MB. 

ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORT LISTED OFFERORS WILL BE CONTACTED.

For more information Click Here

Deadline: November 13, 2019:4:45 PM local time.