Procurement Assistant Job - Abacus Pharma Limited

Job Title: Procurement Assistant (Fresher Jobs)

Organisation: Abacus Pharma Limited

Duty Station: Kampala, Uganda

Reports to: Procurement Manager

About US:

Abacus Pharma Limited is the leading distributor and manufacturer of pharmaceutical products in the East Africa region, with its head quarter in Uganda. Abacus distributes a variety of pharmaceutical products that cover the therapeutic areas; Cardio-vascular drugs, Respiratory, Anti-infective, Dermatology, Metabolic disorder, Pain management, Gastro Instestinal, Vaccines, Fertility Drugs – IVF, Anti-malarial, Medical Consumables / Sundries, Surgical / Medical Equipment, Neuro-CNS and OTCs (over the counter drugs).

Job Summary: The Procurement Assistant is responsible for the administrative support to the Procurement function in the organization. The holder of the position shall work closely with the Procurement Manager to ensure timely, high quality and accurate work that is dependable in making procurement decisions.

The ideal candidate will be inquisitive, have a drive to learn new things, be a self-starter and have passion to work within Excel Spreadsheets at an intermediate or advanced level.

Key Duties and Responsibilities:

Procurement

Carries out continuous update of Import Procurement file to track progress of Import POs and shipments
Assists in PO creation in ERP
Entry of vendor PFIs in the system
Communicates relevant information effectively to/from other business partners.
Escalates to Procurement Manager incase supplier delays to avail products as per agreed terms
Maintain an updated ERP/Excel/NDAMIS system for all imports
Prepare daily reports for all PFI status and reconciliation with invoices
Effective processing of weekly and monthly stock reports to suppliers
Timely processing of letters and other documents to suppliers and other external partners
Maintains an efficient and well-organized filing system for the department and ensures items are retrievable as per company guidelines.
Works proactively to escalate any risks or irregularities within designated area of responsibility.
Provides administrative and general office support to the function
Collaborates with team members and communicates relevant information to direct leader.
Carries out any additional responsibilities as assigned by the supervisor.
Timely Reporting
Accurate data-entry

Also Read: Internal Audit Assistant Job – Marie Stopes Uganda (MSU)

Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s Degree preferably in Supply Chain Management or Pharmacy
Minimum of one year experience in admin support or data entry role.
Working knowledge of advanced excel.
Experience working with ERP system
Good arithmetic and analytical skills.
Detail and result-oriented with ability to meet strict deadlines.
Assure quality of all analytic outputs in a collaborative data-sharing environment.
Good command of English (Spoken and written)
Excellent Communication skills
Analytical skills
Interpersonal skills
Planning skills
Organizing skills
Self-starter
Accountability
Customer Focused
Priority Setting
Problem Solving
Time Management
Willing to work extended hours to accomplish job roles