Procurement and Logistics Officer Job

ob Title: Procurement and Logistics Officer

Organisation: PATH

Duty Station: Kampala, Uganda

About US:

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

Job Summary: PATH is seeking a Procurement and Logistics Officer to provide planning and strategic support to PATH Uganda office. The Procurement and Logistics Officer will plan the Procurement and Logistics in PATH Uganda, by ensuring cost effectiveness and reliability in the office. S/He will implement and maintain procurement and fleet management policies, systems, and procedures. The Procurement and Logistics Officer will report to the Finance and Operations Director. This position will be based in Kampala, Uganda.

Key Duties and Responsibilities:

Procurement:

Establish and maintain a data base of prequalified suppliers
Carry out vendor surveys and analysis, appraise and rate existing suppliers in line with the departmental business plan.
Establish preferred vendor agreements for commonly used items and services
Liaise with other departmental /project leads to ensure that the procurement department supports the programs efficiently and with minimal risks to the Projects and to PATH office.
With a full understanding of PATH procurement policies, provide guidance to staff on these policies, application, and processes.
Ensure proper use of procurement thresholds and approval procedures.
Ensure that PATH procurement transactions are legal and conform to the appropriate and applicable donor Rules and regulations.
Assist Program and Operational personnel in regular procurement planning.
Oversee the procurement solicitation process as per PATH standards and formats.
Preparation of procurement, trend, and analytical reports on the efficiency of the entire procurement supply chain.
Receive and review Purchase requests from staff for appropriateness and take the requests through bidding /quote solicitation process while upholding highest level of objectivity and value for money.
Prepare vendor analysis schedules from committee deliberation for approval and eventual contracting documentation.
Support program teams in securing training venues, meals, training materials and other logistics required for a conducive program training/meeting to be executed all through the districts in the country and for all projects of PATH in Uganda.
Maintain price catalogue for commonly bought items.
Coordinate with the Finance Department to ensure that payments to vendors are executed within the contractual timelines.
Maintain a working relationship between the project and the vendor community for quality and timely supplies while ensuring the best value for money.
Work closely with the Finance and Operations team to scan the external and internal factors to guide procurement related investments.
Maintain an open channel of communication for quality assurance support roles by PATH HQ procurement office whenever applicable.

Logistics management

Strengthen Standardization and enforcement of fleet management procedures, guidelines, and processes
Analyze and disseminate information from fleet management system for management decision
Ensure that all organizations motor vehicles are properly insured in accordance with the set policies.
Promote and spearhead safety and defensive driving of all motor vehicles in the organization.
Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
Review and supervise Vehicle consumption for both pre and postpaid fuel transactions and ensure efficient use of fuel by the project fleet.
Supervise the deployment of hired car services and ensure staff get the best value from the hired fleet.
Prepare and analyze vehicle status and cost upkeep, provide recommendations on vehicle disposal whenever appropriate.

People Management

Ensure effective performance management processes according to PATH policies to the Drivers
Manage, supervise, coach and mentor staff and build a team to achieve results
Provide support to the team of Drivers to perform and accomplish required tasks.
Identify and encourage/recommend staff to undertake skills and capacity enhancement programs and provides coaching for performance.

Qualifications, Skills and Experience:

The applicant must hold a Degree in Procurement and Logistics or Supply Chain Management or equivalent field.
A minimum of five years of working experience in managing a busy procurement and logistics function.
Knowledge of institution donor requirements
Ability to handle multiple tasks simultaneously with prioritization
Attention to details and understanding of supplier’s payment cycles/procedures
Effective communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.
Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
Must have legal authorization to work in Uganda.