Job Title:  Operations Manager

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

Key Duties and Responsibilities: 

• Provide technical support and integrative coordination in the planning, development and implementation of the program.
• Steer the implementation of country Logistics, procurement, inventory, supply chain and operational risk framework & management tools.
• Ensure the implementation and adherence to the operating policies and procedures and participates in the biannual review of the policies and procedures.
• Actively participates in annual budget development and management; monitoring of variances in the operational budget.
• Plan and coordinate pre-qualification of suppliers and service providers, timely procurement & delivery of goods/services in accordance with AHF policies, and monitor compliance to contractual terms
• The incumbent will be a member of procurement committee, manage solicitation of bids, analysis and presentation to the procurement committee in line with AHF procurement policy & guidelines.
• Oversee AHF estates and assets through routine & timely renovations, repairs and maintenance; supervision of construction works, timely payment & continuous supply of power and water, timely payment of rent and renewal of contracts, MoUs and operational licenses.
• Implement and ensure the performance of Information and Communication Technology and Network management both Data and voice. Timely payment of communication bills and regular servicing/repair of equipment.
• Ensure timely submission of assets for Insurance cover and management of asset insurance claims in accordance with AHF policies & procedures
• Ensure safety & regular update of the Fixed Asset Register, identify/notify management assets due for disposal and participate in midyear/annual stock counts & Asset verification
• Participants in the process to identify, recruit and remuneration of support part time staff including casual workers, locums & volunteers.
• Actively participate in program growth and set up of new sites/clinics
• Oversee the management of AHF rentable properties to ensure timely collection of rent & utilities and ensure full capacity utilization. Participant in periodical external audits & ensure implementation of operational Audit recommendations in accordance to AHF resources
• Prepare and negotiate leases, contracts and agreements to assist AHF Uganda Cares with securing the best financial position possible.
• Ensure preparation of monthly Stock report (Hard& Software reports) and report to management in case of any discrepancy.
• Regularly review and ensure timely Maintenance of vehicles and equipments, Management of vehicle logbooks, management of fuel total cards and preparation fuel consumption to inform management of any discrepancy/anomaly.
• Actively participate in identification, quantification, monitoring and review of risk management policies, systems and programs in accordance with the AHF guidelines and business plan to mitigate operational Risk in the organization.
• Provide leadership, coach & mentor Operations personnel (Regional Admin Managers/ Officer, IT Desk Officer, Supplies Assistant, Stores Assistant etc)

Qualifications, Skills and Experience: 

• The AIDS Healthcare Foundation Operations Manager should possess a good Bachelor’s degree in Administration, management or business studies from recognized college or university. Post graduate Degree or a professional course in management and Accounting is a must.
• At least five to seven years’ experience in a field directly related to operational duties and specified responsibilities.
• Past exposure and experience working in healthcare delivery systems or related field is and added advantage.

How to Apply for the job: 

All suitably qualified candidates who wish to join AIDS Healthcare Foundation should be encouraged to Apply Online at the web link below.

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