Oil and Gas Company has a job vacancy for Office Administrator

Job Title:  Office Administrator

Organisation: Oil and Gas Company

Duty Station: Kampala, Uganda

About NFT:

NFT Consult would like to recruit for its valuable client in the Oil and Gas Sector. NFT Human Resource Solutions are customer tailored per industry requirements and are geared towards increased cost savings, process improvement leading to improved efficiency and effectiveness yet simultaneously strengthening quality and control of resources.

Job Summary: The Office Administrator will be responsible for the maintenance of an efficient office support function, including but not limited to the book keeping, procurement, mail, telephone and communication operations, transport services, travel arrangements and hotel accommodation for business visits.  This position is responsible for the smooth and effective running of administrative requirements of all office operations.

 Key Duties and Responsibilities:  

• Manage all office service contracts i.e. courier and housekeeping services.
• Maintain and issue access to the Kampala premises within the strict guidelines of the security access procedure.
• Ensure timely delivery, proper storage & distribution of general services managed consumables and office supplies.
• Actively coordinate Company warehouse requirements, follow-up on inventory items and apply procedures for proper material storage.
• Receive maintenance requests for offices and expatriates’ housing.
• Work closely and interface between end users and general services team and ensure communication and periodic reporting.
• Manage the reception services and ensure the portrayal of a professional corporate image.
• Expeditiously follow up on insurance policies for company assets or long-term lease items (office equipment, furniture,  etc)
• Ensure the availability and proper usage and accountability of general services petty cash.
• Manage office fabric; namely fittings and fixtures (e.g. power points, office painting, lights, etc).
• Launch purchase requisitions related to office activities.
• Maintain inventory listing of office and housing assets based on data provided by General Services team.
• Collect general services data related to general services activities i.e. drivers information, housing leases, etc.
• Perform any other duties that may be assigned by his hierarchy.

Qualifications, Skills and Experience: 

• The ideal candidate should hold a Bachelor’s Degree in Office and Information Management, Human Resource, Business Administration, Procurement and Logistics and related field.
• Past exposure and experience in Office Management and dealing with suppliers.
• At least two to three years’ experience in the same field.
• Possess the ability to make quality work plans for daily activities.
• Technical skills to effectively perform administration activities / tasks in a manner that consistently achieves high quality standards.

How to Apply for the job:

All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses. Please visit web link below and click Apply now if convinced you have the job requirements. The applications/CVs should be prepared in English and submitted in either MS Word or PDF format will be considered.

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