Office Assistant Job at Infectious Diseases Institute (IDI)

Job Title:     Office Assistant (OA PACT-005)

Organization: Infectious Diseases Institute (IDI)

Duty Station:  Uganda

Reports to: Finance and Administrative Assistant

About US:

The mission of the Infectious Diseases Institute (IDI) is to strengthen health systems in Africa, with a strong emphasis on infectious diseases through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Global Health Security, Research and Laboratory services (provided through a partnership with the Makerere University- John Hopkins University Core Lab) and Outreach.

Job Summary:  The Office Assistant will provide support for general office operations, including maintaining the office premises clean (including the compound).

Key Duties and Responsibilities: 

• Photocopying documents and materials
• Delivers and collects documents, supplies and paper work as directed
  ·       Keep office area clean and tidy
  ·       Switch off electrical appliances when not in use
• Maintain a clean compound
• Maintain the offices and rooms immaculately clean
• Perform work related errands as requested
• Maintain the offices and rooms immaculately clean
• Perform work related errands as requested
• And any other duties as may be reasonably assigned

Qualifications, Skills and Experience:

• The ideal applicant should have UCE Certificate
• First aid certificate is added advantage
• At least three years experience in office management
• Excellent communication skills
• Ability to work within a team environment
• Computer skills including MS office or equivalent
• Internet skills including use of emails, group messaging and data collection Numeracy and literacy skills
• Excellent skills in: work management and prioritizing, verbal and written communication, problem solving ability, paying attention to detail, accuracy, flexibility, reliability and teamwork

How to Apply:

All Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address (Email your application and CV to hr@idi.co.ug ).

The Senior Human Resource Manager Infectious Diseases Institute – IDI Knowledge Centre, Makerere University Main Campus College of Health Sciences, Makerere University P. O. Box 22418, Kampala, Uganda

Key Notes:

• IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
• Make sure that your application letter, CV and certificates are attached as one document
• Indicate the Vacancy Code as the subject for your email
• Only shortlisted candidates will be contacted
• Any form of canvassing will lead to automatic disqualification

Deadline: 31st January 2020