Reports To: Data Manager

Key Duties and Responsibilities:

• Issue real time birth notifications to all mothers upon discharge.
• Effectively manage turn -around time for clients to collect their� birth and death notifications� forms
• Update records for all mothers who return to collect their birth notification records
• Process Short birth certificates to retrospective clients.
• Verify information submitted by clients requesting for birth/ death certificates using Hospital Records
• Assist clients to understand the requirements and procedure of acquiring death certificates.
• Respond to requests for information from files in accordance with established policies and procedures.
• Tasked with utilizing the facility automated software system to enter medical data
• Maintaining the confidentially of all medical records.
• Deliver a high quality client service and customer care to clients.
• Compile all weekly hospital reports such as HMIS weekly surveillance report, Trauma report etc.
• Participate in the compilation of monthly HMIS reports.
• Participate in data collection and assessment of medical records.
• Participate in hospital data quality assessments.
• Perform any other duties incidental to the above assigned from time to time as assigned by Head of Department or the Hospital.

Qualifications and Experience:

• The ideal candidate should have preferably a Bachelor’s Degree in Records and Archives Management, Health records management from a recognized Institution or any other related courses. A Certificate in Medical Records is an added advantage
• A minimum of one year of relevant working experience in the same position/role in a reputable organization
• Computer skills and ability to use computerized Patient Administration Systems
• Highly analytical, communication and interpersonal skills
• Keen attention to detail.
• Knowledge in Mobile Vital Record System.
• Knowledge in HMIS reporting.
• Knowledge in ICD-10 medical coding reference.
• Able to multitask/multi skilled

All suitably qualified and interested candidates with relevant qualifications and experience should submit their application letters, detailed Curriculum vitae (CV), copies of academic transcripts, certificates,� and valid contacts (email and telephone) addresses of three (3) Professional referees electronically by filling a form on our website, www.mengohospital.org/jobs and fill a form not later than Friday 17th May 2019