Manuals to streamline Makerere university processes launched

As part of the activities of the Change Management Committee, the Quality Assurance Directorate has released three manuals to further streamline processes at Makerere University.

The Financial Procedures Manual; the Procurement and Disposal Manual; and the Internal Audit Manual were launched at a ceremony in the CEDAT conference hall on 3rd Dec 2014 by the Deputy Vice Chancellor in charge of Finance and Administration, DVCFA, Prof. Barnabas Nawangwe.

The manuals re to be used by the respective offices of Makerere University and soft copies of the same will be availed online by the Quality Assurance Directorate.

The Internal Audit Manual is an amalgamation of all key separate policies including the Internal Audit Charter, Audit Committee charter, Code of Ethics and Audit Standards. This manual makes reference to best internal audit practices the world over like of integrity, confidentiality, objectivity and competence in guiding users. It is applicable to all staff, students and agents of the University who conduct, manage or oversee university resources.

The Financial Procedures Manual is strong on financial discipline across the university. The section on responsibilities stipulates that Principals, Directors and Heads of Units conduct their activities in a manner consistent with good internal control.

They shall ensure compliance with Government of Uganda, University and donor requirements in the use of resources. This includes assessing the risks of achieving set objectives and explaining budget variances from expected budget conditions.

In the guidelines provided, this manual is to be used as the main reference on financial accounting policies and procedures. Consultation is to be made with the University Bursar on any areas outside the scope of this manual.

The Procurement and Disposal Manual points to the principles of non-discrimination, transparency, fairness, and conflict of interest in handling public procurement and disposal activities.