Job Title: Procurement Officer

The MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. It conducts large-scale epidemiological and intervention studies, clinical trials, virological and immunological research and behavioral studies, clinical trials, virological and immunological research and behavioral studies, and has generated a wealth of research results that have been used to inform policy and practice, and that have led to a large number of scientific publications in peer reviewed journals over time.

Key Duties and Responsibilities:

• Prepares purchase orders for local and international purchases in the Navision accounting system and MRC Oracle system for overseas procurement, and to file all purchase orders for audit purposes.
• Analyses, requests for and present quotations in a way that fully complies with all relevant purchasing SOP and policies.
• Works closely with freight and clearing agencies abroad and in Uganda to ship the goods and clear through customs.
• Orders fuel and organizes delivery dates at Entebbe and other field stations.
• Prepares and presents bids to the tendering committee.
• Ensures that services offered by suppliers match the specifications, terms of references and scope of works for goods, services and draft contracts in liaison with project leaders and users.
• Obtains quotations for materials/ sourcing, selection of suppliers in respect of purchase requisitions below the tendering threshold and select the quote offering best VFM and discussing with requisitioners where necessary.
• Follows up on delivery of orders and resolve discrepancies, delays or complaints that arise.
• Works in liaison with the overseas procurement agencies where necessary.
• Compiles and sends monthly key performance indicators (KPIs) on the status of purchase orders.
• Ensures confidentiality of supplier bids and contracts at all times.
• Maintains and updates the approved suppliers’ database as well as supplier relationship management.
• Liaises with and present information to internal and external auditors concerning procurement and evidencing that all policies have been followed
• Keeps purchase requistioners informed on the progress of their orders.

Qualifications, Skills and Experience:

• The applicant should possess a good Bachelor’s Degree in Procurement and Supply chain Management
• Full/Part Chartered Institute of Procurement and Supply (CIPS)
• A minimum of two or more years’ work experience in a busy procurement office of an international organisation.
• Past exposure and experience in a similar position within a Medical/Scientific organisation will be an added advantage.
• Work experience working with the Navision ERP package, MS Office programs, knowledge of Ugandan Public Procurement Act.

How to Apply for the job:

All candidates should send their applications including copies of academic qualifications, curriculum vitae and names plus telephone contact details of three (3) referees should either be addressed to: The Human Resources Manager MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O Box 49 Entebbe, Uganda or send by email: recruitment@mrcuganda.org

NB: Please remember to quote the Position code in the subject line of the mail. Only short listed candidates will be contacted for interviews.

Deadline: 19^th September, 2014

  JOBS, Uganda Virus Research Unit