Jobs – Office Manager at KSK Associates

KSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions.

• Must be able to work with subcontractors and suppliers to ensure paperwork is in order including contracts, status checks, and insurance certificates;
• Keenly track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories;
• Maintain draw spreadsheets; prepare monthly draws to construction lender;
• Create and maintain a log to track material selections, upgrades and change orders;
• Enter expense data into Navision accounting software and compare actual vs. budgeted project costs;
• Set up new employees; collect and summarize timesheets; coordinate with payroll company;
• Organize and track warranty and product information for all purchases done;
• Assist with selection, research, bidding and ordering of construction materials;
• Assist with the preparation of bid packages, sending out RFP’s and evaluating subcontractor/ supplier bids;
• Prepare and update a phone/ contract list for subcontractors and material suppliers;
• Keep office stocked with office supplies (i.e. Paper, toner, furniture etc) post required items at the jobsite;
• Perform computer information back-ups;
• Perform periodical website updates to company website;
• Run occasional errands for office supplies, material pick-ups;
• Answer phones; copy, scan, email and file documents; greet and direct visitors, maintain professional appearance and cleanliness of the construction office; and
• Perform any other duties that may be allocated to you from time to time;

• The applicant should preferably hold a Degree in Engineering or computer from a recognized University or relevant discipline;
• A minimum of two years construction office experience
• Prior Navision accounting software, any Ugandan local language and also being practicing Roman catholic  is desirable;
• Comfort working at home office in Mbalwa- Namugongo/ and construction trailer on the job site at Ntungwa/ Mitaano bridge in Rukungiri/ Kanungu boarder/ Enget bridge in Lira.
• Strong organization and communication skills; detail- oriented and conscientious;
• Good typing skills; proficient in MS word and Excel; able to work swiftly and accurately through various projects;
• Should have a Driver’s License.

• Attached copies of all academic qualifications(transcripts and certificates);
• Detailed CVs and mobile telephone numbers;
• Three work references and or/academic references;

Deadline: 18^th June, 2014 by 5PM