Job Title: Office Manager
KSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions.
Key Duties and Responsibilities:
- Must be able to work with subcontractors and suppliers to ensure paperwork is in order including contracts, status checks, and insurance certificates;
- Keenly track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories;
- Maintain draw spreadsheets; prepare monthly draws to construction lender;
- Create and maintain a log to track material selections, upgrades and change orders;
- Enter expense data into Navision accounting software and compare actual vs. budgeted project costs;
- Set up new employees; collect and summarize timesheets; coordinate with payroll company;
- Organize and track warranty and product information for all purchases done;
- Assist with selection, research, bidding and ordering of construction materials;
- Assist with the preparation of bid packages, sending out RFP’s and evaluating subcontractor/ supplier bids;
- Prepare and update a phone/ contract list for subcontractors and material suppliers;
- Keep office stocked with office supplies (i.e. Paper, toner, furniture etc) post required items at the jobsite;
- Perform computer information back-ups;
- Perform periodical website updates to company website;
- Run occasional errands for office supplies, material pick-ups;
- Answer phones; copy, scan, email and file documents; greet and direct visitors, maintain professional appearance and cleanliness of the construction office; and
- Perform any other duties that may be allocated to you from time to time;
Qualifications, Skills and Experience:
- The applicant should preferably hold a Degree in Engineering or computer from a recognized University or relevant discipline;
- A minimum of two years construction office experience
- Prior Navision accounting software, any Ugandan local language and also being practicing Roman catholic is desirable;
- Comfort working at home office in Mbalwa- Namugongo/ and construction trailer on the job site at Ntungwa/ Mitaano bridge in Rukungiri/ Kanungu boarder/ Enget bridge in Lira.
- Strong organization and communication skills; detail- oriented and conscientious;
- Good typing skills; proficient in MS word and Excel; able to work swiftly and accurately through various projects;
- Should have a Driver’s License.
How to apply for the job:
All suitably qualified and interested persons should submit their applications together with:
- Attached copies of all academic qualifications(transcripts and certificates);
- Detailed CVs and mobile telephone numbers;
- Three work references and or/academic references;
The complete applications should be sent via soft copy to; recruitment@kskassociates.net. You could also physically deliver your application to any of our offices in East Africa. Kindly address applications to;
The Recruitment Officer
KSK Associates
Financial Consultants
Annex 2 Ruth Towers
Plot 15A, Clement Hill
P.O Box 70434 Kampala-Uganda.
Deadline: 18th June, 2014 by 5PM
Post Views: 613
Philimon Badagawa.Philimon Badagawa is a multimedia journalist with skills in news gathering, packaging, editing and online publishing. He has knowledge in data visualization, can design and manage websites. He previously worked as a journalist with Observer media and authored several articles and stories. He does research, video & audio recording, editing and production for online publication. He Participated in The New Dawn photography campaign aimed at rebranding Northern Uganda-USAID/NUTI Project (2010). Philimon is in love with photography, writing, reading, sharing new ideas and interacting with reasonable people for skills development. He was recognized for excelling in Journalism during the Uganda Journalism Awards by ACME in 2015. (philebadagawa@gmail.com, +256 774 607 886)