Job Title:Office Assistant
MAP International, is a global non – profit faith based organization that was founded in 1954, that supports humanitarian, health, relief and development initiatives in vulnerable communities to improve the health and overall welfare of people in more than 130 developing countries. MAP International maintains an affirmed commitment to diversity and equal opportunity in the fulfillment of its global mission. MAP offers its services to all people, regardless of their religion, gender, race, nationality or ethnic background.
Job Summary: The Office Assistant will offer a high standard of hygiene and cleanliness throughout the head office of MAP International, Uganda Program. The incumbent will offer guidance and back up to the Administrator in running all office errands and undertaking office management tasks. The jobholder will also develop routine strategies to ensure all areas of the office are maintained to high standard of cleanliness. The incumbent will also work closely with the Administrator in ensuring that all office management tasks have been satisfactorily handled.
Key Duties and Responsibilities:
- Clean office floor, windows, desks, walls, wardrobes, washrooms, cars, motorcycles, drug and stationery store etc on a daily basis so that they are presentable to staff and visitors. Report any damage of office furniture, equipment and window panes that need repairs.
- Ensure cleanliness of utensils, computer covers and curtains
- Ensure the wash rooms have all the required soap, detergents, tissues, water in jerricans etc
- Ensure adequate supplies of water in office at all times.
- Set and arrange desks in order before 8.00am. By 8.00am as other staff members arrive, the desks should have been dusted, items on them put in order and furniture well organized.
- During trainings, meetings and devotion ensure whiteboards are clean; markers are available and room for event is set.
- Prepare and serve tea to staff by 8.30am. This is to ensure that staff going for field trips by 9.00am can access office tea before departure.
- Run all office errands- check mail from post office, distribute mail and any other errands as come up in the office including moving documents from office to office.
- Ensure that all electrical appliances are switched off and all windows and doors are securely locked at close of the day’s office work.
- Assist in typing and undertaking clerical duties
- Assist in filing
- Perform any other duties as assigned.
Qualifications, Skills and Experience:
- The applicant must hold an A’ Level Certificate
- Possession of a Certificate in Office Practice & Management will be an added advantage.
- A minimum of three years’ working experience, in an NGO environment or a recognized institution.
- Good communications skills — interpersonal, written and verbal.
- Good computer knowledge.
- Possess the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Highly innovative and flexible person.
- Good working knowledge and experience in other cultures and languages within Uganda.
- Ability to work as team player in a stressful working environment
How to apply for the job:
All qualified and interested applicants must send an updated resume/CV, cover letter, statement of faith, previous salary history, minimum salary requirements, three professional references (e-mail address and phone number to include Supervisors), and a date of availability to
mapuganda@map.org.
NB: Only short – listed candidates will be contacted. The email subject line MUST include the following: Office Assistant – Kampala Uganda and attach to the email enclose the information as outlined in the paragraph above.
Deadline: 18th July 2014
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