Jobs – Finance Officer needed at Mercy Corps

Job Tittle: Finance officer

• Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
• Implement and Make sure all Mercy Corps FFM, procurement, assets management, HR policies and procedures are implemented.
• Implement and Make sure all respective donors and local Gov’t rules and regulations are respected.
• Ensure compliance with GAAPs, Ugandan and US laws and standard accounting practice.
• Responsible for monitoring costs as per the available grant and budget details and monthly budgets vs actual reports.
• Provide on-going orientation, training and support to all Mercy Corps program and finance staff on Mercy Corps and respective donor’s rules and regulations.
• Review and track all grants/budget purchases and contracts and other commitments for the office.
• Provide financial review for all advances, quotation analysis, purchase orders, expense report, payment requests and others within his/her limit.
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices with GRN and other required documents.
• Prepare weekly and monthly cash requirements and projections, make sure sufficient cash is available and provide its use report,
• Manage cash and bank payments, record them and reconcile with bank statements and cash counts.
• Make surprise, weekly and monthly cash counts and document them as per the current MC policy.
• Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
• Reconcile bank balances with bank statement, all advances and send to main office with month end transactions and report.
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Collect all staff timesheets and summaries and enter in to the payroll database for allocation every month.
• Keep all finance documents and reports are properly filed, labeled and stored in a clear and easily accessible manner following FFM.
• Maintain all donor files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

• The applicant should hold a Bachelor’s degree or equivalent in accounting or finance is required.
• Four or more years’ experience in grants and financial management and accounting.
• Good understanding of donor rules and regulations is required.
• International NGO/PVO experience is preferred.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Technical and relevant planning, budgeting, monitoring, management and organizational skills and experiences required.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 30% – 50%.
• Possess the ability to support programmatic objectives with timely and meaningful financial information is essential.
• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
• An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

Deadline: Friday, 20th December, 2013.