JOBS: Finance & Administration Officer at Q Sourcing

Job Title: Finance & Administration Officer

Organisation: Q Sourcing

Duty Station: Kampala, Uganda

About US:

Q Sourcing is an East African human resource consulting and outsourcingcompany, combining unparalleled experience and expertise across business functions. Q Sourcing is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda and South Sudan. They would now like to recruit for a valuable client, one of the accredited artisans by City and Guilds an international UK based leading skills development organization to offer training and assessment Centre in Uganda. Training include; Basic Electrical Engineering, Basic Electrical Installation, Welding, Fabrication and Pipe work.

Key Duties and Responsibilities:

Customer Service: Render excellent customer service to both internal and external clients

Act in a professional manner at all times when dealing with internal and external clients.
Be prompt and provide courteous service to clients, colleagues and the broader community.
Maintain a high degree of confidentiality on all issues relating to the organisation, the clients & fellow colleagues.

Finance: Through the use of the organisational processes ensure that all Finance documentation and requirements are initiated and completed in a professional and timely manner

Ensure adequate planning of finances & other operations are done
In charge of preparing budgets and associated costing for the unit operations
Ensure proper accountability for financial & non-financial resources
Ensure that all documentation is accurate and completed in a professional and timely manner.
Ensure all relevant operational policy and procedure manuals are maintained and current.
Significantly contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines.

Administration: Provide administrative support to the organisation

Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
Actively contribute to the effective management of the Q-Training office in consultation with the supervisor.
Perform other tasks as required including; maintain stock of stationary, organisation of appointments, coordinating travel arrangements, completion of receipts, recording of money taken for petty cash, general filing, photocopying, laminating and mail in and out etc. .
Ensure the timely provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
Operate and carry out the maintenance of all office equipment.

Continuous Improvement: Exhibit commitment to ensuring quality services are delivered to both internal & external clients through continuous improvement activities

Take part in and contribute to quality improvement programs and other project activities to meet Service/Accreditation Standards.
Demonstrate a commitment to good Occupational Health & Safety and Environmental Health & Safety practice by; encouraging and supporting the health and safety representative for your work group; raising issues and identifying / reporting all hazards through appropriate consultation processes; obeying reasonable instruction given in relation to health and safety; and complying with Occupational Health & Safety and Environmental Health & Safety policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
Participate in the organisation risk management process to identify, assess and treat potential risk arising from the business

Qualifications, Skills and Experience:

All applicants for the Finance and Administration Officer vacancy should preferably hold a Bachelor’s degree in Commerce, Accounting and Finance, BBA or equivalent
Detailed knowledge of accounting software (QuickBooks), data and administrative management practices and procedures
Working knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures
Detailed knowledge of business and management principles
Computer skills and knowledge of office software package
Possess excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients.
Demonstrate knowledge and understanding of the QSL & QTL Safety standards regarding Occupational Health & Safety and Environmental Health & Safety as well as the Risk Management principles.
Problem analysis & assessment skills
Judgment & problem solving
Decision making skills
Planning & organizational skills
Work & time management
Keen attention to detail & high level of accuracy
Information gathering &monitoring
Coaching skills
High degree of personal initiative and integrity
Adaptability
Teamwork & collaboration

How to Apply for the job:

All suitably qualified and interested candidates are encouraged to send a comprehensive CV via e-mail to: recruitment@qsourcing.com. Please kindly mark your application as “Application _Finance & Administration Officer” in the subject line of your email.

Deadline: 18^th June, 2015