Jobs – Executive Assistants at Civil Aviation Authority (CAA)

Job Title: Executive Assistants (2 Vacancies)

Civil Aviation Authority (CAA) is a corporate body responsible for the regulation of Civil Aviation in Uganda. It manages Entebbe International Airport and 13 other aerodromes upcountry. CAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPS). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the following positions in its establishment.

Job Summary: The Executive Assistant will support the Director by providing an efficient and prompt Secretarial and Administrative assistance to ensure effective execution of duties by the Director.

Key Duties and Responsibilities:

1. Secretarial Support:
2. Public Relations:
3. Office Administration:

• Offers efficient, prompt and Secretarial Service at all times to ensure effective execution of responsibilities by the director
• Performs proper indexing of all documentation and files for easy retrieval
• Maintains confidentiality of all documentation and information in the office
• Places in coming and out going calls accurately and promptly and takes accurate messages to ensure efficiency in operations
• Cordially attends to all visitors with courtesy and provides information and assistance as required to maintain the image of the organization
• Maintains accurate and up to date filling system and ensures easy retrieval of information
• Maintains an up to date and accurate diary and ensures all appointments are met
• Prioritises correspondence and responds to routine correspondence
• Provides efficient support in arranging all travel requirements
• Provides efficient support in arranging meetings and taking accurate minutes.

• Maintains good image of the office at all times and provides relevant information to all in contact with the office
• Ensures that any complaint is promptly resolved and or referred to responsible official for attention
• Promotes interpersonal relationship with all people in contact with the office internally and externally
• Ensures good courtesy at all times.

• Manages the daily cleanliness of the office to ensure that the environment is maintained to approved standards
• Ensures adequate stocking of all required office supplies and facilities on a timely basis.
• Processes office imprest and maintains proper use and accountability of the imprest.
• Provides all adequate refreshments for the office at all times
• Ensures that all office equipment is accounted for and is in good working order at all times.

Qualifications, Skills and Experience:

• The applicants for the Executive Assistant vacancies must have attained degrees in Secretarial Studies of at least an honours class
• Two or more years’ relevant experience in a reputable organisation.

Age: 30 Years and Below

How to Apply for the job:

All suitably qualified and interested candidates who desire to join the aviation industry should send their hand-written applications with detailed CV and copies of academic certificates plus transcripts with the Job reference number clearly marked at the top left hand corner of the envelope should be sent to the address below. Please indicate your (day time) phone contact.

The Director, Human Resource and Administration Civil Aviation Authority (Head Office)

P.O. BOX 5536, Kampala, Uganda

Deadline: 30^th September, 2014 by 4PM