Jobs at Uganda Industrial Research Institute

7 Jobs you can apply for. Uganda Industrial Research Institute (UIRI) a parastatal organization under the auspices of the Ministry of Trade, Industry and Cooperatives is seeking to recruit skilled and experienced

personnel for the following positions:

1. JOB TITLE: SENIOR INTERNAL AUDITOR (1 POSITION)

The Internal Audit function reports to the Executive Director

Key Responsibilities:

• Develop an Internal Audit Charter

• Develop an annual audit plan and work schedule which will provide a thorough review of the institutes’ operation.

• Conduct on going views of internal procedures with recommendations to the Executive Director.

• Examine and evaluate system record and operating procedures, verify compliance with established plans, policies, procedures and control systems. Assure

compliance with regulatory and statutory conditions and ensure adherence to generally acceptable accounting and auditing principles and report inconsistence to the Executive director.

• Review financial support received and credible service granted and review benefit payment for completeness of information, appropriateness, accuracy and timeliness.

• Verify accuracy of data and financial information against work plans and budgets.Develop and obtain proper approval for goals, audit work schedules, staffing plans, training plans, project plans and financial budgets for the Department.

• Conduct schedules and special audits and make recommendations for improvements.

• Prepare quarterly audit reports.

• Advise on financial control systems to adopt.

• Discuss findings and recommendations with respective departments.

• Keep current on trends in accounting and auditing.

• Maintain a proper audit record filling and documentation system.

• Maintain and promote the positive image of the institute.

Qualifications and Skills required:

• Bachelor’s degree in Accounting, Economics or Commerce, ACCA qualification is an added advantage.

• Must have CIA Certification

• At least 5 years of experience in internal auditing with reputable institution.

Recommended age: 30 years to 45years.

SENIOR ACCOUNTANT: (1 POSITION)

This is a senior level position and reports to the Director Finance and Administration. The position holder shall be responsible for enhancing financial performance. The specific responsibilities of this position are:

Key Responsibilities:

• Develop the Institute’s Financial Manual

• Generation of periodic output reports to guide departmental and management decision making.

• Participate fully in UIRI budget preparation process

• Facilitation of the costing of the institute services including the review of the existing services.

• Participate in Budget preparation, implementation, monitoring and reporting.

• Generation and distribution of weekly and monthly analytical reports on selected activities and making recommendations for improvement.

• Carrying out monthly, quarterly and annual monitoring and analysis of departmental performance in relation to targets/ budgets so as to guide decision making.

• Reviewing monthly bank reconciliations.
Evaluation of proposals for improvement, new activities and systems to ensure that only viable activities are

implemented.

• Management of asset register.

• Preparation and analysis for accuracy and timeliness of the releases, expenditure, balance sheet position and weekly cash flows for Uganda Petroleum Institute Kigumba (UIPK) and UIRI projects.

Qualifications and Skills required:

▪ Masters degree from a recognized university in any of the following: COM, Business Administration with Accounting/ Finance major.

▪ Professional qualification in accounting like CPA, ACCA or any other accountancy professional body is an added advantage.

▪ Should be a team leader with excellent interpersonal skills.

▪ Excellent analytical and report writing skills.

▪ Excellent computer skills in MS Office suite.

▪ Ability to meet strict deadlines.

▪ Experience of five or more years on the similar Job preferably in Government.

3. ACCOUNTANTS: (2 POSITIONS)The accountants at this level report to the Head of Accounts.

The specific responsibilities of this position are:

Key Responsibilities:

• Develop a database for all income and expenditure accounts

• Timely updates of the budget position

• Prepare periodic accounts receivable and payable returns

• Reconcile revenue and expenditure reports

• Manager NTR records (Revenue and expenses)

• Verify expenditure and credits with statements of accounts and initial invoices

• Direct the coding and maintenance of financial records

• Prepare financial reports such as revenue summaries, Non tax revenues and trail balance reports

• Review, prepare and submit monthly bank reconciliations.

• Detect, prevent and report fraud / fraudulent attempts (forensic accounting)

• Respond to routine account information queries• Participate in the implementation of accounting and UIRI internal controls

• Prepare ledgers and trail balance for the institute

• Post the abstract of revenue and expenditure

• Update asset register.

• Prepare and analyse periodic releases, expenditures, balance sheet and cash flows for Uganda Petroleum Institute Kigumba (UPIK) and UIRI projects.

Qualifications and Skills required:

▪ Bachelors degree from a recognized university in any of the following: B.COM, Business Administration with Accounting/ Finance major.

▪ Professional qualification in accounting like CPA, ACCA or any other accountancy professional body is an added

advantage.

▪ Excellent analytical and report writing skills.

▪ Excellent computer skills in MS Office suite and quick at mastering systems.

▪ Ability to meet strict deadlines.

▪ Experience of three or more years with knowledge of government accounting procedures.
▪ Between the age of 28-40 years

4. HUMAN RESOURCE OFFICER: (1 POSITION)

The Human Resource Officer at this level shall report to the Director Finance and Administration. The specific responsibilities of this position are:

Key Responsibilities:

• Ensure consistent implementation of Human Resource Policy

• Participate in the development of Human Resource Budgets

• Participate in the review of human resource policies

• Coordinate employee performance / performance appraisals

• Participate in the staff development and training plans/ programs

• Coordinate and manage staff leave Coordinate recruitment of industrial trainees, interns and officers

• Manage and update staff contracts and records

• Coordinate human resource events

• Respond to routine account human resource queries

Qualifications and Skills required:

▪ Bachelors in Human Resource Management from a recognized university. Masters in Human Resource Management is an added advantage

▪ Excellent analytical and report writing skills.

▪ Excellent computer skills in MS Office suite and quick at mastering systems.

▪ Experience of three or more years with in Human Resource practice.

▪ Between the age of 30-40 years

5. PUBLIC RELATIONS EXECUTIVE: (1 POSITION)

The public Relations Executive shall report to the Communications and Marketing Manager. The position holder will help to generate a favorable brand image for the Institute as well as ensuring that objectives are achieved in line with the Institutes mandate

Key Responsibilities: Participate in planning, developing and implementation of PR strategy and internal communications

• Writing and editing in-house magazines, publicity documents, case studies, information for web site, articles and reports

• Upgrade, maintain and manage Institute’s website content

• Liaise with media houses, journalists, stakeholders, vendors and other partners for accurate publications

• Support internal staff, the communications and marketing team to design innovative communications and marketing strategies

• Organise promotional events such as press conferences, open days, exhibitions, tours and visits of institute activities

Qualifications and Skills required:

▪ Bachelor’s degree in Mass Communication. A Masters in Mass Communication is an added advantage

▪ Superior written and verbal communication skills, ability to think out of the box and pay attention to detail

▪ Excellent analytical and report writing skills.

▪ Ability to meet strict deadlines.

▪ Minimum experience of three with media and public relations.

▪ Between the age of 30-40 years

6. CLERK OF WORKS/ SITE INSPECTOR: (1 POSITION)The Clerk of Works shall report to the Head of Civil Engineering. The position holder will carry out effective supervision on order to achieve high standards of quality

control and performance is maintained on UIRI and UPIK Civil Works Contracts.

Key Responsibilities:

• To monitor the performance of Contractors on site and to ensure that Engineering constructions, installations are executed in accordance with drawings and specifications

and that the standards of work and the materials supplied by Contractors are as specified in accordance with the Contract.

• To ensure that a consistently high standard of quality control and supervision is maintained with due regard to building and health and safety legislation

• To advise the design teams on standards of quality, finish and compliance with the specification, having due regard to the practical aspects of engineering design and constructions, the soundness and practicality of design proposals, and the money being expended

• To provide feedback on the performance of Contractors, in form of weekly, monthly and quarterly site reports.

• To ensure familiarity with all the relevant drawings and written instructions

• Take measurements of work done on site and samples on site in order to feed into work certificates

• To identify technical problems or aspects of the work, monitoring alterations or additions on site, advise the client and Contractor and to recommend corrective action.
Clerks of Works should liaise closely with the Contractor’s staff. S/he must, however, maintain independence for

working in the best interests of the client.

• In case of construction of buildings by directly employed workers, the Clerk of Works shall be responsible for

supervising them

• Keep detailed records of various aspects of the work, put together in regular reports for the Project Manager and the client. Records include details of:

▪ progress and any delays

▪ The number and type of workers employed

▪ Weather conditions

▪ Visitors to the site

▪ Drawings received

▪ Deliveries

▪ Site instructions
Details of any significant events including any serious deficiencies in health or safety performance observed while on site.

• To attend and report to pre-Contract and site meetings

• Issue directions as authorized by the Project Manager

• To prepare schedules of defects and to certify rectification of snags

Other Duties:

• To ensure that current knowledge, continuous professional development, to make sure that s/he keeps abreast of developments in areas such as new materials, practices, building services laws and legislation, standards, methods of construction and health and safety legislation.

• Have a working knowledge of health and safety legislation and bring any shortfalls observed to the attention of the person(s) concerned.

Qualifications and Skills required:

• Higher Diploma in Civil and Building Engineering

• Have a wide understanding of the building industry, including knowledge of materials, trades, methods and legalrequirements

• Be physically fit, technically competent and attentive to detail when checking work and materials

• Have good spoken and written communication skills (knowledge of the local working language is required)

• Be able to establish an appropriate working relationship with the Contractor’s staff

• Have good judgement, be persuasive and diplomatic while remaining independent

NB

• Details of the advertised positions can be viewed on our website; www.uiri.org. Candidates are advised to include

their telephone and email addresses on their CV. Only short listed candidates will be contacted within two weeks.

DEADLINE: Handwritten applications with copies of academic credentials and detailed curriculum vitae indicating contact addresses of referees should be forwarded to the address below not later than 21ST MARCH 2014.

EXECUTIVE DIRECTOR,

UGANDA INDUSTRIAL RESEARCH INSTITUTE,
PLOT 42A MUKABYA ROAD- NAKAWA INDUSTRIAL,

P.O.BOX 7086, KAMPALA -UGANDA