Jobs at The National Cooperative Business Association

The National Cooperative Business Association – CLUSA Uganda is seeking highly qualified individuals to support a United States Department of Agriculture funded project to increase smallholder farmers’ incomes through adoption of conservation agriculture techniques in Uganda.

• Maintain petty cash fund for the office; preparing petty cash vouchers, and making bi-weekly petty liquidation;
• Compile and prepare weekly petty cash reports for submission to the Finance and Administration Manager;
• Assist preparation of vouchers, writing checks for approved requests / claims and maintain a record of all cheques issued and that Barcodes are attached to each vouchers and Vouchers and supporting documents are stamped PAID.
• Make sure that all utility bills are up to date and reconciled properly;
• Initiating procurements of office stationery supplies for both Head Office and Field Office needs;
• Verifying claims / invoices from suppliers ensuring proper support documentation;
• Preparing requests for approval and releasing approved cheques to payees;
• Banking activities and filing monthly return to URA and NSSF
• Securing receipts for Electronic Funds Transfer (EFT) payments from vendors;
• Filling all processed payment vouchers ensuring proper support documentation;
• Supervising photocopying of vouchers ensuring proper arrangement of vouchers on a monthly basis;

• Provide reception duties by welcoming and prioritizing visitors as well as taking incoming calls and routing them to appropriate staff;
• Set-up and maintenance of the central filing system for the program in collaboration with the Finance and Administration Manager;
• Perform such administrative tasks as making arrangements for meetings, drafting routine correspondence; typing and formatting reports and other documents; as well as routing correspondence to program staff;
• Oversee driver(s) movements for those drivers who are working at the Kampala office;
• Support in the monitoring of vehicles movements in the field when the Logistics Specialist is unable to perform this task;
• Provide logistical support, i.e. purchases, practical organization of workshops, meetings, staff perdiems travel documents, air tickets, hotel bookings for visitors
• Manage all payments to hotel and issuing of Purchase Orders POs;
• Tracking of trip reports, travel authorization forms, and expense liquidations;
• Mentoring and dupervising the Office Assistant and grounds man to ensure office is clean at all times;
• Ensuring that office supplies, stationery, and consumables are always in stock;
• Initiating procurement requests for office consumables /supplies/stationary and liaising with the Finance and Administration Manager or Procurement and Logistics Specialist to issue POs.
• Work closely with the Logistics Specialist, organize events or meetings as required.
• Be prepared to undertake any other duties within the role as required

• The candidate should hold a good University degree in Finance and/or Administration
• A minimum of three years of related work experience
• Possess the ability to interpret rules and administrative guidelines;
• Firmness and objectivity in decision making associated with an ability to communicate decisions in a clear and non-confrontational way;
• High attention to detail;
• Excellent English language skills both verbal and written.
• Excellent organizational and administrative skills including minute taking, data management and devising and implementing reporting systems
• Past exposure and experience of organizing events and meetings

Deadline: 24^th May, 2014