EMPLOYMENT OPPORTUNITY FOR GRANTS ADMINISTRATOR

The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) Uganda Research Unit on AIDS based at the Uganda Virus Research Institute, Entebbe invites applications from suitably qualified persons for the position of Grants Administrator. The MRC/UVRI Uganda Research Unit on AIDS is a bilateral multi-disciplinary research organisation funded by the Medical Research Council (UK), DFID (UK) and other donor organisations. A Grants Administrator is required to be part of the finance team to ensure all aspects of the different grants are managed in a timely manner and as required by the different funders. This position will be based in Entebbe, with a two-year contract renewable subject to satisfactory performance and availability
of funds.

Duties and responsibilities:
– Assisting grant applicants in preparing a budget and submitting the financial part of a grant application.
– Providing the grant holder with regular monthly financial information showing expenditures to date and projected costs until the end of the project
– Ensuring that grants recharge overheads and are costed on a full economic basis
– Setting up new grant codes and ensuring that the grant holders are aware of them
– Acting along with the Senior Accountant as the main point of contact for the donor organisation and grant holder at the Institute
– Summarising overall external income reports for monies received from outside donors for Head office and other outside bodies
– Prepare periodic financial reports & invoices to grant project heads and Donors on expenditure, fixed assets and staff salary costs.
– Ensure all internal recharges such as mileage and cost of lab tests are entered in the MS Dynamics accounting system (Navision) for project operations.
– Prepare monthly reconciliation and Analysis of grant balances for review by the Senior Accountant.
– Post all grant income onto MS Dynamics and on the Oracle accounting system.
– Interact with project teams and communicate with External grant donors as required by the approved agreements/ attend meetings if required
– Maintain and ensure the safe custody of financial documents and copies of external grant contracts on file.
– Provide support during MRC or donor audits by availing requested documentation.
– Ensure all running grants are implemented as per the contract requirements e.g filing of timesheets and any arising issues are communicated and resolved with the donor.
– Answer any ad hoc donor queries
Qualifications and experience:
• Bachelor Degree in Business Administration, Commerce (Honors), or a related field.
• At least two (02) years’ work experience working in a senior donor grant oversight position in a busy grants/donor reporting office is a must.
• Part Professional Accountant qualification (CPA, CIMA, and ACCA) would be an advantage.
• Working knowledge of MS Dynamics-Navision; Oracle ERP system desired.
• Experience working with ERP packages, MS Office programs.
• Must have excellent written and oral English skills and be able to communicate throughout all levels of the organization and with other donor organizations.
• Must have excellent administrative and organizational skills and previous staff management experience.
• Must have a high level of numeracy

Applications and supporting documents including curriculum vitae (CV), copies of academic qualifications and names plus telephone contact details of three referees should either be
addressed to:
The Human Resource Manager,
MRC/UVRI Uganda Research Unit on AIDS,
Uganda Virus Research Institute,
P. O. Box 49 Entebbe.
Or sent by email: mrc@mrcuganda.org

Deadline for applications is 17th January 2014.

Only short-listed candidates will be contacted for interviews