Jobs at Regional Microfinance Company

Our client, a fastest growing international micro-finance with its head office in Kampala Uganda, seeks qualified and experienced people to urgently fill the above position.

• In charge of maintaining and updating employee files;
• Responsible for the preparation and issuance of employee contracts;
• Responsible for conducting exit interviews with all staff who exit the organization and assists in managing the exit process;
• Makes sure that there is timely inclusion of employees in Group Life, WIBA and Medical Insurance schemes immediately upon attainment of permanency.

• Responsible for regular updating of the leave register and filing of all leave forms;
• Follows up with the branches to ensure all leave forms are received by the HR department;
• Responsible for regular updating of the leave accruals register;
• Works with the branches and other departments in the preparation of leave planners.

• Receives, processes and forwards staff loan applications for approval by the various departmental heads prior to payout;
• Maintains and updates the various staff loan registers within the region
• Receives documentation for new appointments and ensures it is processed within the set timelines;
• Prepares relevant documentation for transfers, promotions and terminations;
• Assists in updating human resource policies as and when required;
• Ensures that all reports are sent to the relevant parties as per the agreed upon timelines;
• Responsible for conducting HR reference checks / character references for all employees within the first month of employment;
• Maintains records of bursaries and assists in monitoring the progress of beneficiaries;
• Works closely with various departments to ensure performance appraisals are carried out accordingly and the assessments are received within the HR department within the agreed upon timelines.

• Assists in the recruitment of staff within central support departments in the region;
• Carries out preliminary interviews and screens applicants for basic compliance with position qualifications;
• Schedules final interviews and follows up with departmental heads to provide feedback on each candidate;
• Responsible for taking candidates through online assessments as and when required;
• Works closely with recruitment agencies to fill vacant positions as and when required;
• Sits in the recruitment motivation sessions to critically analyze the interview reports for all candidates and provide recommendation for appointment;
• Make sure that all recruitment policies, procedures and techniques are adhered to;
• Ensures vacancies are filled with the suitable candidates within the agreed upon timelines;
• Maintains a recruitment scorecard as per the annual staff budget.

• In charge of the preparation and timely submission of monthly payroll schedules
• Updates the monthly payroll with the details of new employees, transfers, promotions   and exits, while ensuring accuracy of data;
• Ensures that all payroll changes are authorized prior to implementation;
• Responsible for the preparation of incentive schedules based on monthly scorecards, from the monthly operational reports.

• Assists in conducting new staff orientation;
• Assists the Head of HR in identifying training needs within the organization;
• Support the Head of HR in the co-ordination of skills audits and training and development initiatives to address competency gaps and skills needed within the region;
• Responsible for maintaining accurate training records.

• Assists the Head of HR in drafting summaries of hearing proceedings and sits in place of the Head of HR as an independent body in his / her absence;
• Supports the Head of HR in providing guidance on company policies and procedures and in-country legislation to line management and other employees, so as to ensure that employment conflict is effectively managed;
• Works with Staff Welfare representatives across the branches for the co-ordination of staff welfare initiatives across the region;
• Assists in the implementation and management of the Benevolent Fund and SACCO.

• Responsible for the coordination and completion of adhoc HR projects as and when they arise;
• Perform any other duty in accordance with the human resource function as and when requested.

• The applicant should ideally hold a Bachelor’s degree in business with a focus on Human Resources
• Possession of Postgraduate Diploma in Human Resources will be an added advantage
• At least two years’ human resource generalist experience
• Excellent Planning & Organizing/Work Management Skills
• Structured thought process
• Be a Strategic thinker
• High degree of Personal integrity, Confidentiality and Tact capabilities
• Possess the ability to work under pressure and meet deadlines
• Results driven and goal focused
• Self motivated
• Excellent communication and interpersonal skills
• Highly fluent in oral and written English & Kiswahili
• Excellent Teamwork/Collaboration ability
• Proficient computer skills
• Sound core knowledge of applicable labour legislation
• Excellent problem Solving / Judgement skills