Apply for the job of Accounts Assistant
The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) Uganda Research Unit on AIDS based at the Uganda Virus Research Institute, Entebbe is a bilateral multi-disciplinary research organisation funded by the Medical Research Council (UK), DFID (UK) and other donor organisations.
Job Summary: The Accounts Assistant will give financial support to various aspects in the accounts department to include Petty cash management and cashiering, to assist in producing monthly cash and bank reconciliations, entering mileage returns onto the Dynamics system for the fleet and producing fuel reconciliation reports for review by senior management in finance and operations
Key Duties and Responsibilities:
- Makes petty cash payments, checks claims, files receipts, checks accountabilities and imprest reimbursement and balances the cash daily.
- Enters journals in the accounting system (Dynamics) and ensures that entries are correctly coded using the Unit expense code and cost centres.
- Updates fuel disbursed on the Dynamics system and makes monthly reconciliation of fuel stocks for fleet and generators.
- Enters mileage recharges for the fleet across different projects
- Monthly reconciliation of Bank and petty cash accounts balances.
- Maintains and ensures the safe custody of financial records and documents.
- Deposits bankings and collects cash.
- Observes compliance with accounting SOP’s in all accounting entries.
- Raises invoices and follows up to ensure payments are made and receipted in the specified timelines, and chases up outstanding balances.
- Enters mileage recharges onto the Dynamics system and prints off monthly fuel reconciliations for review by the fleet supervisor and SME, for final review by DOP
- Assists resolve any general accounting queries on request by sourcing information from the system
- Provides support during internal and project audits by availing requested documentation
Qualifications, Skills and Experience:
- The job holder must hold a Bachelor’s Degree in Business Administration or Accounting, Commerce or a related field.
- A minimum of two years’ experience working in a busy accounts environment in an international or research organization.
- Working knowledge of MS Dynamics Navision ERP packages is desirable.
- People and financial management skills and a high degree of numeracy is required
How to Apply for the job:
All candidates should send their applications including copies of academic qualifications, curriculum vitae and names plus telephone contact details of three (3) referees should either be addressed to: The Human Resources Manager MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O Box 49 Entebbe, Uganda or send by email: mrc@mrcuganda.org
NB: Only short listed candidates will be contacted for interviews
Deadline: 24th January, 2014
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