Job Title: Grants & Contracts Manager
For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share.
90% of our clients are women living in rural and underserved areas where health services, particularly family planning are not readily available. MSU is a key implementing partner of the Ministry of Health, particularly the division of Reproductive Health at Central, Regional and District levels. MSU receives funding from USAID, UKaid, UNFPA, the Dutch Government, Bill and Melinda Gates Foundation as well as private foundations.
Key Duties and Responsibilities:
1. Deliver projects in accordance with agreed performance indicators:
- Work closely with RM&E and programme teams to ensure project indicators are well drafted at project inception
- Put clear, high quality plans in place for selected projects to enable successful performance vs targets, including log frames, GANNT charts, work plans, marking plans etc.
- Make sure that the indicators are renegotiated internally and externally, where changes are necessary
- Work in liaison with managers and other programme staff to ensure operational activities are always focussed on project indicators
- Conduct regular review meetings in conjunction with the programme team and other relevant staff to review indicators against actual numbers
- Ensure the M&E framework is correctly aligned with contractual requirements
- Hold quarterly project meetings to ensure broad cross functional understanding of projects, and progress against targets and budgets
- Actively participate in programme performance review meetings
- Keenly identify early warning signs, and recommend interventions
2. Ensure projects are implemented to budget:
- Work with project accountants to ensure progress versus budget is always tracked
- Sermon regular budget review meetings with programme staff so that all key staff understand their performance vs. budget and develop action plans for any shortfall
3. Deliver reports to donors in accordance with contractual requirements:
- Deliver on-time, MSU-led quality donor reports which instill donor confidence.
- Collate agreed inputs in good time, to enable the creation of high quality draft documents
- Oversee the report review process, including timorous liaison with MSI
- Quickly respond to donor feedback on report format and content in a timely manner
4. Maintain a library of current contractual documentation:
- Maintain a paper file containing all contract documentation (until 7 years after expiry date), including all amendments
- Maintain a soft file of all scanned primary documentation including the grant agreement and annexes for access by managers
- Maintain a well indexed file of all grants under his/her management with pre-contractual documentation, including proposals, concept notes, BAFO questions and responses, and clarifications
5. Donor compliance:
- Stay abreast with contractual documentation
- Ensure all operational activities are donor compliant
- Conduct regular training sessions for staff on donor compliance issues, issuing relevant material where required
- Work closely with the project accountants and internal auditor, maintain a library of project documentation under his/her management, including all waivers, minutes and evidence of donor compliance
6. Integration with other teams and key individuals:
- Sustain a close and collaborative partnership with programme staff in the support office and field, so that project deliverables remain a focus of operational activities.
- Work productively with the Research, Monitoring & Evaluation team to ensure that programme activities serve the indicators in MSU’s M&E framework
- Coordinate constantly with the Finance team, to ensure projects are delivered to budget.
- Be an agent of change in the organisation, disseminating new evidence and always challenging received wisdom, systems and practices.
7. External relations activities:
- Attend relevant donor meetings to serve grants management purposes as required
- Ensure that quick, responsive and high quality support and information is provided to key external actors.
Qualifications, Skills and Experience:
- The applicant should hold a Masters or equivalent in Social Sciences, Public Health and a bachelor’s degree in either similar or related discipline
- A minimum of five years’ experience managing grants in the not for profit sector
- Past exposure and experience in donor reporting with a non for profit organization
- Prior experience managing reproductive health projects
- Detailed understanding and knowledge of Family Planning,
- Possess the ability to work well with others in team environments;
- Ability to be able to satisfy stakeholders;
- Ability to work in deadline driven/results orientated atmospheres
- Ability to think strategically
- Possess excellent advocacy skills: able to influence stakeholders through effective communication in a demanding external environment.
- Perfect and effective written and verbal communication in English is essential.
- Ability to multi-task and efficiently manage competing priorities
How to Apply for the job:
If you desire to join one of the world’s leading health –oriented NGOs, Marie Sypes Uganda, please send an updated CV and Cover letter by email to jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug or post to the Senior Manager, People and Development, Plot 1020, Kisugu-Muyenga, P.O Box 10431, Kampala-Uganda, quoting the position title.
Deadline: Friday 23rd May, 2014 by 6 PM.
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