Job Title: Logistics Assistant
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
1. Administrative Management of the Order Chain:
- Process all Requisition Orders (RO) and verifying all data on incoming ROs in the Field Supply System (FSS) Database and ensures validation of ROs by relevant Department heads
- Manage and update records in the Supply Chain Management (SCM) database and all related spread sheets for Suppliers, Purchase Orders (PO) and invoices
- Manage all documentation, filing and archives in regards to orders (ROs, POs)
- Prepare and verify all documentation for payment of invoices
2. Stores work and Responsibilities:
- Ensure that warehouses are kept clean and meet safety standards all the time
- Supervise and maintain an appropriate access to goods
- Ensure proper stock management in the warehouse including physical stock checks.
- Regularly check and update bin cards, stock-cards, etc. and update FSS database.
- Actively coordinate cargo dispatch with supervisor and prepare way bills, packing lists, etc.
- Manage loaders and casual workers in the stores.
3. Statistics for the Logistics Department:
- Compile and prepare monthly and annual reports,
- Reconcile statistics and submit documentation for the Audit department.
4. IMPEX (Import & Export) Activities:
- Process goods for transit/import/export and clearance formalities
- Work closely with relevant Government departments to handle taxes and exemptions for goods
- Follow up closely customs and clearing agents to facilitate smooth cargo clearance.
5. Other Logistics Tasks:
- Prepare logistics documents, letters, selection tables, POs and suppliers follow-up, when required.
- Carry-out general purchases for local consumption
Qualifications, Skills and Experience:
- The applicant must hold a Good University degree in Logistics, stores, supply chain management or related field
- At least two to three years’ work experience in a logistics department or environment
- Good planning, organizational and analytical skills
- Excellent communication and interpersonal skills
- Computer literacy skills, especially in Excel & Word
- Very good command of spoken and written English
- High sense of responsibility and ability to take initiative and to work independently
- Ability to work within deadlines and sometimes under stressful conditions
- Good driving skills with a valid driving permit with B and DM Classes
- Flexibility and willingness to work outside working hours and duty station
- Excellent reporting skills
How to apply for the job:
All candidates interested in working the ICRC, The International Committee of the Red Cross (ICRC), will have to send their handwritten applications with a detailed CV indicating email and phone contacts, copies (not originals) of academic and work certificates, indicating a minimum of two professional referees. All applications should be marked “Logistics Assistant” and addressed to the: Administrator in a sealed envelope should be delivered to the following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue, Kololo, Kampala.Uganda.
Deadline: 30th July 2014
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