Jobs – Administrative Officer needed at The Margaret Thatcher Fund

Job Title: Administrative Officer

Margaret Thatcher Fund was formed in 1999 to advance the cause of political and economic freedom for all. Drawing on Lady Thatcher’s worldwide standing and expertise, we raised funds and helped to finance projects promoting Business enterprise, legal, and technical education, particularly in Eastern Europe, Asia, Latin America and Sub- Saharan African Countries. We have collaborated with charities, international donors including DFID,EU,NORAD,USAID,DANIDA IMF, WORLD BANK ,Universities, and Individuals & Major International Companies to raise fund to implement project aiming at poverty eradication, democracy & women empowerment.

We place special focus on working alongside poor women because, equipped with the proper resources, women have the power to help whole families and entire communities escape poverty. We seek a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.

Job Summary:

The Administrative Officer will be primarily responsible for providing effective secretarial support and performing routine clerical and administrative functions such as drafting letters and reports, drafting correspondence, scheduling appointments, organizing and maintaining files, retrieving documents as well as synchronizing and updating the office diary.

Key Duties and Responsibilities: 

• Maintain effective communication channels with other departments as well as external organizations and individuals.
• Prepare notes, draft correspondence type letters and reports including document binding in accordance with agreed instructions in English
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls in both English.
• Receive official visitors by ascertaining the nature of business and directing them accordingly.
• Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
• Plan and schedule appointments and screen requests for meetings, synchronize and update appointments.
• Prepare both local and international itineraries; confirm travel, freight and hotel  reservations.
• Seek after and attach appropriate files to correspondence or queries as well as organize filing and retrieval systems.
• Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
• Organize meetings and conferences and accurately record proceedings of various deliberations
• Operate and maintain electronic office equipment and tools including word processing and photocopying machines, scanning and binding equipment
• Monitor and track the progress of various assignments and regularly updating the Manager and other members of staff on specific deadlines and problems.
• Perform any other duties as assigned by the Finance Manager and / or any other superiors .

Qualifications, Skills and Experience: 

• The Administration Officer should hold a relevant Bachelor’s Degree in Office/ Business Administration, Secretarial studies or other related  studies
• Valid computer Driving License backed by high level proficiency in computer keyboard operations and transcription skills (minimum 50 wpm typing skills)
• At least three years’ experience preferably gained in providing support to top executive and senior management
• Proven high level of interpersonal, problem solving and conflict resolution skills and high APS score
• Computer proficiency and significant exposure to Oracle ERP system
• French language proficiency will be an added advantage

Other Benefits:

Group Life and medical cover.

4 days Rest and Recuperation(R&R) after 8 week in field location.

How to apply for the job:

All suitably qualified candidates with an urge to work with the Margaret Thatcher Fund are invited to send their applications including a one-page cover letter together with their CV (not more than 3 pages) with contacts of three professional referees to jobs@thatcherfund.org

Please clearly indicate “Administrative Officer – Kampala” in the subject heading of the email application.

Deadline: 27^th February, 2014 at 1700 hours