Jobs - Administrative Assistant at AMICAALL

Job Title: Administrative Assistant/Secretary

Alliance of Mayors and Municipal Leaders’ Initiative for Community Action on HIV/ AIDS at the Local Level (AMICAALL) is a network of local authorities, mayors and municipal leaders committed to supporting sustainable solutions to the HIV and AIDS epidemic at the local level.

Launched way back in 1998 in Abidjan, Cote d’Ivoire, the Alliance was founded in response to the need to address high HIV prevalence in urban areas in Africa and the need to build capacity and coordinate HIV and AIDS responses at the local level.

The overall goal of the Alliance is to prevent the spread of HIV and AIDS and to mitigate the social and economic impact of the epidemic on local communities in Africa. The Alliance is coordinated by the Secretariat in Windhoek, Namibia and is currently operating in 13 countries; Burkina Faso, Cameroon, Central Africa Republic, Cote d’Ivoire, Kenya, Malawi, Mali, Namibia, South Africa, Swaziland, Tanzania, Uganda and Zambia.

About AMICAALL Uganda Chapter:

The Uganda Chapter was launched in November 2000 with the support of UNDP, UNAIDS and Uganda AIDS Commission. The chapter is a registered NGO, currently comprised of nearly all Urban Authorities (City, Municipalities and Town Councils in Uganda). AMICAALL Uganda Programme mainly focuses on urban and peri-urban areas of the country and it is the only nationally registered NGO that primarily focuses on urban communities and because of its uniqueness, AMICAALL is now recognized as a coordinating agency for HIV and AIDS responses in urban areas throughout the country.

Key Duties and Responsibilities:

Conduct standard office practices and procedures, including filling, record keeping and use of office equipment such as photocopier, scanner, phones and fax and attend to in coming correspondences including local and international calls, mails and faxes and make appropriate responses in a timely manner
Offer technical support to all front office tasks including client service
Maintain and update inventory of office equipment supplies and materials and maintaining the cleanliness of the office, compound and equipment.
Offer Administrative support services to AMICAALL National Coordination office.
Organize and maintain a filing system for AMICAALL National Coordination Office and Secretariat
Ensure there is accurate and proper keeping of project records and documents
Schedule programs and make appointments on behalf of the Country Director and brief him on matters to be considered prior to scheduled meeting
Prepare Petty Cash Vouchers related to office operations and handle Office Imprest and to facilitate routine office operations
Ensure implementation of staff recruitment processes, appraisal systems, staff training, development and compensation programs in line with Company policies and procedures.
Work closely with other HR stakeholders within the market to deliver value to the Company through an effective continuous performance management system.
Perform any other relevant duties assigned by the Country Director

Qualifications, Skills and Experience:

The applicant should hold a first Degree in Business Administration, Secretarial Studies, humanities.
Post graduate training in a related field is of added advantage; Finance
Exhaustive knowledge in logistics & store keeping
Skills in secretarial duties
Excellent communication skills.

How to apply for the job:

If interested in the aforementioned job opportunity, please apply in confidence to the Country Director giving contact details of three professional referees by sending an application, resume in hard copy to;

The Country Director, AMICAALL-Uganda

Plot 5 Martyr’s Road, Ntinda Ministers’ Village

P.O. Box 26323 Kampala, Uganda.

Tel: +256414250102; Email: amicaall@amicaalluganda.org

Deadline: 20th June 2014

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