Job Title: Senior Associate Finance and Payroll
Organization: Evidence Action
Duty Station: Kampala, Uganda
Reports to: Deputy Executive Secretary – HEPPR
About US:
Evidence Action is dedicated to improving the lives of millions of people across Africa and Asia. Our approach fills the gap between research about “what works” and implementing solutions for people in need. We operate in ten countries across the globe and positively impact hundreds of millions of lives every year in a measurable way by delivering our evidence-based interventions where the need and opportunity are greatest.
Job Summary: The Senior Associate Finance and Payroll will carry out general accounting, financial reporting and payroll administration duties for Evidence Action in Uganda
Key Duties and Responsibilities:
- Managing all finance staff and Finance Department operations in country.
- Responsible for accurate maintenance of the Sage lntacct system by ensuring accurate entries are done and charged to the correct donor.
- Tasked with verifying all payment vouchers for accuracy and completeness before processing and posting into the accounting system.
- Keep track of all tax related payments.
- Prepare payroll and ensure staff are paid by 28th of every month.
- Prompt maintenance of Payroll system with staff updates liaising with the HR.
- Ensuring Payroll documents are properly filed and in safe custody under key and lock at all time.
- Demonstrate keenness to details on updating staff info in the payroll system, ensuring compliance to labor law.
- Represent Finance team in various program meetings.
- Ensure accurate and timely Cash disbursements and Ensure proper documentation of all payments to staff, partners and vendors
- Manage accounts receivable from staff and Partners.
- Review for compliance with donor and organizational policies/guidelines on all payments.
- Provide financial and compliance guideline/training to staff.
- Prepare timely staff returns for management review.
- Follow-up with the Sub grantees on periodic financial liquidation status.
- Prepare & compute withholding taxes and other statutory deductions in accordance to the Law.
- Preparations of company returns report to be reviewed and approved by DFA-AR
- Coordinating and ensuring the Asset register updated often.
- Other duties as assigned
Key Performance Indicators:
- Timely verification of invoices and processing of payments.
- Timely Payroll process and salary payments.
- Ensure the finance and accounting policy and all its annexes are adhered to for all purchases at Evidence Action and liaise with (DFAAR) for any revisions and updates needed.
- Ensure all donor regulations are met for all purchases including processing of tax exemption for USAID funded purchases
- Verification of invoices and processing payments
- Managing Inventory and Property registers for the organization as will be delegated by supervising officer
- Ensure a clean and timely audit with no material findings.
Qualifications, Skills and Experience:
- The ideal candidate should preferably hold a Bachelor’s degree in finance or any other related field.
- MBA in Finance or Accounting is an added advantage
- Professional certification in ACCA or CPA
- The preferred candidate should also be a member of the Professional body for Accountants in Uganda.
- At least five years of related experience
- Excellent oral and written communication skills
- Audit management experience in donor funded programs.
How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below.
Deadline: Friday, 24th November, 2017
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