Job for Administrative Officer at STIR Education

Job Title:     Administrative Officer

Organisation: STIR Education

Duty Station:  Kampala, Uganda

Reports to: Finance Officer

About US:

STIR Education is an International NGO currently working in Uganda and India, creating a movement of Teacher Changemakers and driving improvements in children’s learning. STIR see’s teachers as the solution; and is building a teacher-led movement to improve children’s learning from within the system itself; by creating local collaborative networks of teachers who develop professional practices and skills to improve learning. STIR is currently focused on India and Uganda where in just three years, it has reached over 14,000 teachers, who are impacting learning for 450,000 children.

Job Summary: The Administrative Officer will be based in the Kampala office of STIR Uganda. The role will support in the administrative duties of running the office in Uganda, and provide administrative support to all programmes teams.

Key Duties and Responsibilities: 

·         The incumbent will be assisting the Uganda Finance and Administration team, and other Programmes Teams, in day to day office function and other organisation work

·         The job holder will also manage front office including telephone calls, attendance & leave records of staff

·         Develop and maintain effective filing system of office records (Courier register, Asset register, Attendance register, Staff Movement register, Visitors register etc)

·         Providing support in Domestic/International Logistics & travel arrangements to be made as per requirements

·         Managing the maintenance of all office equipment and liaising with external agencies for AMCs of office assets, if any

·         Offering support in organising meetings, workshops and other events

·         Ensuring that necessary documentation/records maintained by admin department are complete

·         Support the team in scanning the documents, and records of all financial transactions

·         The incumbent will coordinate and support the Uganda team members in timely submission of their claims

·         Offer support during internal/external audit functions

·         Perform any other work as may be assigned by the Line Manager from time to time.

Qualifications, Skills and Experience: 

·         The Administration Officer should preferably hold a Diploma/certificate in Office Management. Secretarial training etc., will be an added advantage – but is not a requirement

·         Possess excellent interpersonal and communicational skills

·         Excellent command for both written and verbal English and Luganda

·         Computer literacy i.e. proficiency in MS Office, especially Excel and Word

·         Excellent organising and coordination skills

·         Possess high degree of efficiency and willingness to work under pressure

·         Energy and dynamism to work in a fast-paced, high impact work environment

·         Willingness to take ownership of tasks, and work under strong sense of personal initiative

·         Willingness to travel

How to Apply: 

All suitably qualified and interested candidates send a copy of your CV (no longer than 2 pages) and a cover letter (no longer than one page) explaining why you would like to work at STIR Education under the email subject line of “Administrative Officer Uganda” to:  jsimiyu@stireducation.org

Deadline: 23^rd October, 2015 by 5.00pm

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