Finance Manager Job - John Snow, Inc. (JSI)

Job Title: Finance Manager

Organisation: John Snow, Inc. (JSI)

Duty Station: Kampala, Uganda

Reports to: Director of Finance and Administration

About US:

John Snow, Inc. (JSI) is a leader in improving the health of individuals aged communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.

Job Summary: The Finance Manager is a full-time position based in Kampala. They will be responsible for monitoring the JSI financial accounts and systems for the project and for the accounting system and bank accounts, budget tracking and expenditure projections, expense monitoring and financial reporting for the contract. They will develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud and will report to the Director of Finance and Administration. They will supervise the Finance Officer and Accountant.

Key Duties and Responsibilities:

Work closely with the Director of Finance & Administration, establish and maintain a financial and administrative system fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures;
Develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud
Establish strong internal controls to mitigate against the risk of financial fraud;
Supervise the day to day work of the Finance Officer and Accountant reporting to her/him;
Support non-finance staff through in-house trainings;
Manage the monthly accounting cycle and bank account monitoring and reconciliation
Collaborate with Director of Finance & Administration to maintain and update the monthly budget tracking sheet (BTS) in a timely manner to make ready for monthly financial analysis;
Review and track program budget(s) on at least a quarterly basis and prepare a report for the Senior Management Team; Review and monitor field operations budget with the management team; this may include the reviewing activity cost projections;
Review and certify the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports prepared by the Accountant;
Respond to queries raised on finance reports uploaded to FieldLink and resolve them in a timely manner
Ensure that outstanding advances at the end of each month are to a minimum level;
Participate in the preparation of work plans and work closely with the technical team to prepare and monitor coasted work plans;
Ensure that all project incurred expenses are paid in a timely manner;
Develop and maintain an effective professional relationship with JSI’s local bank;
Ensure that all taxes deducted from staff and vendors are paid monthly to relevant authorities and on time;
Collaborate with the Grants Manager on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/ accounting staff as is needed;
Develop and maintain an Electronic payments system that is efficient to support project activities;
Prepare quarterly VAT reports and documentation for submission to USAID: and Carry out other tasks as assigned by the Director of Finance and Administration.

Qualifications, Skills and Experience:

The applicant must hold a Bachelor of Business Administration, Finance/Accounting or related field, Master’s degree preferred;
CPA or professional training in ACCA is an added advantage;
At least 7 years of relevant experience in finance/ accounting with a USAID project, 5 of which must have been at managerial level; Experience working with mobile money transfer systems required;
Experience with USAID contracts is an added advantage;
Demonstrated experience in supervision of support staff;
Knowledge of USAID rules and regulations strongly desired;
Strong organizational skills;
Experience with QuickBooks accounting system desired;
Strong communication and interpersonal skills;
Strong organizational skills;
Experience with QuickBooks accounting system desired;
Strong communication and interpersonal skills;
Demonstrated experience supervising, mentoring, and training staff Fluency in English, written and oral communications skills
Extensive knowledge of Microsoft Excel, Microsoft Word, PowerPoint and Access;