Job Title:  Finance and Administration Assistants (3 Job Placements)

Organisation: International Fertilizer Development Center (IFDC)

Duty Station: Fort Portal, Mbale, Kabale, Uganda

About US:

The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.

Job Summary:  The Finance and Administration Assistant will be providing overall support to the Finance & Admin department. He/she will be based in either the Fort Portal (1) main office or the Mbale(1) or the Kabale(1) field offices.

Key Duties and Responsibilities:  

• Oversee logistical and administrative support for project activities in Uganda.
• Oversee the administrative and financial management of the IFDC Office
• Manage administrative records of country office staff (contracts, social security, insurance, annual appraisal, etc.), including trainees
• Ensure the preparation and monitoring of advance requests, expense projections and other budget related materials for the Mozambique Country Office
• Ensure all legal requirements regarding employment of staff are implemented
• Assist the NAFO in Managing all insurance coverage of country staff and reimbursements.
• Control / supervise the management of equipment, including vehicles, and all that pertains to logistics (acquisition procedures, monitoring and inventory, etc.)
• Assist the NAFO in vehicle/fuel management
• Write administrative correspondence and periodic reports
• Assist in the organization of regional and local meetings (budget and logistics)
• Assist in the finalization of MoUs, contracts and other agreements
• Assist in organizing workshops/conferences logistics, prepare workshops/conferences materials, prepare minutes and highlight agreed upon actions, coordinate follow-ups, and booking facilities
• Attaching support documents to invoices before payment.
• Assist in booking accommodation for visitors and project staff.
• Assist accounts team in scanning of vouchers
• Assist in visa processing and air travel logistics

Qualifications, Skills and Experience:

• The candidate must hold a degree in Business Administration, Accounting or another relevant field
• Have at least five (5) years professional working experience in similar or closely related role.
• Be able to express oneself orally and in writing in English
• Have basic accounting and Admin experience within NGO setup
• Being able to work independently and take initiative
• Ability to work in a multidisciplinary and international team and in a multicultural environment
• Be organized, rigorous and trustworthy
• Have a good knowledge of local labor laws and admin procedures
• Excellent communication skills with ability to express ideas clearly, logically and effectively.
• This position is open to Ugandan nationals only.
• Must be willing to be based in the main project office of Fort Portal or the field offices in Kabale or Mbale
• Ability to work independently under pressure and meet strict deadlines.
• Act in accordance with and defend the best interests of IFDC
• Ability to work independently, under pressure to meet tight deadlines with quality output.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Consistently maintains focus and perseveres in the face of obstacles, inspiring others to do the same.
• Strong interpersonal and team working skills with ability to maintain effective work relationships
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Anticipates key issues in work and identify creative and practical solutions.
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Honors all commitments made to colleagues and partners.
• Have the ability to work in a multicultural environment, be open-minded and seek to understand
• People management skills is highly required

How to Apply:

All suitably qualified and interested candidates should apply online at the link below.

Click Here

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