Job Title:  Contracts & Procurement Assistant

Organisation: SeaOwl Energy Services

Duty Station:  Kampala, Uganda

About US:

SeaOwl manages the complete recruitment cycle from sourcing, recruitment, mobilization and personnel planning for energy customers. It is specialized in highly-skilled profiles and the underlying activity of designees / staff mainly covers drilling and off-shore oil rig management. It also provides scalable, integrated operations & maintenance resources and services covering the lifecycle of energy assets, as well as tele-operated surveillance and maintenance services.

Key Duties and Responsibilities:

• Organize transport and other logistical requirements of the department such as hotel bookings, organize team building events, ensure sufficient work tools are obtained internally to support current teams and new ones onboarding.
• Make arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings.
• Make travel arrangements and hotel reservations, processes requests for visa, identification cards and other documents.
• Provides administrative support to conferences, workshops, retreats.
• Research statistical data from internal and external sources, preparation of statistical charts, tables and reports
• Set up and maintain paper and electronic filing systems for records and correspondence.
• Follow up on administrative duties for the department such as preparation of mission orders, expense forms, leave schedules, timesheets, department’s vacation planning.
• Provide inputs to the department’s administrative business processes mapping and implementation of the internal standard operating procedures.
• Actively participate, manage and follow up on the organization of all C&P yearly events calendar.
• Contribute to the optimization of Procurement & Contracts efficiency.
• Ensure the good administration and filing of all C&P documents.
• Work collaboratively with the methods team to ensure and audit respect of good C&P archiving practices by the C&P team through the use of the available archive tools such as AGORA.
• To audit the contracts and procurement archiving dossiers to ensure compliance with internal & Group procedures
• Participate in the Supplier pre-qualification process and updating of any available database.
• To support in issuing various markets scans, participate to the follow-up and the evaluation of Contractors/Suppliers.
• To support in the updating of vendor master data, where requested.
• To support the Due Diligence Officer in all tasks related to Third party Due Diligence reviews.
• To assist the C&P management in any tasks as required.

Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s degree in Business Administration, Procurement/supply chain
• At least three years’ experience in performing similar tasks with demonstrable skills in planning and scheduling of events and meetings, planning

How to Apply:

All Interested applicants who meet the criteria as outlined above are encouraged to send a detailed CV ONLY by email to: career.ea@seaowlgroup.com

Deadline: Tuesday 25^th October 2022

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