Job Title:  Logistics Assistant

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. WFP is the largest and longest serving humanitarian agency in Uganda. Currently, WFP focuses on three priority areas namely: Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture & Market Support (AMS). WFP has operations in various parts of the Country.

Job Summary: The UN WFP Logistics Assistant will be responsible for all Logistics Operations in the sub office.

Key Duties and Responsibilities: 

• Post daily dispatches of WFP food and nonfood commodities in the corporate system; monitor the correct use and quantity as per loading orders;
• Quickly respond to queries regarding commodities staff in the unit and elsewhere in the programme;
• Carry out daily and monthly reconciliation of stock reports with the commodity- tracking unit (COMPAS);
• Report timely any anomaly encountered from/by transporters in the delivery of cargo from the Central Delivery Points (CDPs) to EDPs and finally to the Food Distribution Points (FDPs);
• Utilize WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc.);
• Ensure Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/ reconstitution;
• Perform regular inspection of commodities under storage and report any anomaly;
• Conduct inventory and collate monthly inventory reports;
• Respond to queries on commodities in the field and elsewhere within the programme;
• Institute loss mitigation measures, loss analysis and reporting;
• Follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.
• Actively participate in training staff at EDPs on storage procedures and practices as necessary;
• Responsible for the control and account for food and non-food items (NFI) as per WFP warehouse procedures;
• Monitor and supervise the activities of storekeepers, tally clerks and casual laborers at the different EDPs falling under their jurisdiction;
• Perform any other duties as deemed necessary.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations World Food Programme (WFP) job should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution;
• Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics coupled with longer relevant working experience;
• A minimum of three or more years relevant working experience in the field of accounting, transport, insurance, statistics, operations gained from a reputable organization;
• Good working knowledge and experience with Microsoft Access, MS Word & Excel and other Networking Operating Systems. Working experience with Relational Database Management System, Oracle, & SQL would be an asset.
• Excellent command of both written and spoken English

How to Apply for the job: 

All suitably qualified Ugandan nationals are encouraged to send their applications together with detailed curriculum vitae, copies of certificates under confidential cover quoting on the envelop the vacancy announcement number and name of the applicant to:

The Human Resources Officer, UN World Food Programme, P.O. Box 7159 Kampala. Uganda or

Hand delivers it to a box at the reception of WFP Offices at plot 17-19, Clement Hill Road.

The applicants should check on the Notice Board at the main entrance to confirm that their applications have been received one week after the closing date.

Applications must be received by the deadline and only short listed candidates shall be contacted.

Deadline: Thursday, 13th November 2014

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