Job Title: PA and Administration Assistants (3 Vacancies)
Job Summary: The PA and Administration Assistants will be responsible for the general administration activities and/or duties of Personal Assistant, independently and under instruction from one or more colleagues, to support and ensure effective, efficient and compliant operation of the Division.
Key Duties and Responsibilities:
- Conduct and/or supervise administrative duties in line with good office practice
- Handle logistical issues, including ordering supplies, completing forms, handling mail and incoming and outgoing paperwork.
- Develop and maintain filing and reference systems in order to access information in a timely manner.
- Check and confirm compliance with routine processes within the Division.
- Organise meetings and schedule appointments.
- Facilitate communication channels with other departments as well as external organizations and individuals.
- Work with colleagues to support the delivery of consistently high standards of operation and achievement of targets within the Division.
- Perform any other official duties as may be assigned by the Supervisor
Qualifications, Skills and Experience:
- The applicant should hold any Bachelor’s Degree
- Good knowledge and use of the MS Office suite (Word, Outlook, PowerPoint, Excel)
- Experience in an administrative role is advantageous
- Capable and competent in general administrative duties with a professional and common sense approach to carrying out tasks to conclusion and to a high standard of efficiency.
- Disciplined, flexible and willing approach towards work.
- Excellent ability to prioritise and multi-task the tasks that are assigned.
- Ability to work to meet time deadlines under pressure.
- Ability to make judgment calls, maintain confidentiality and work independently.
- Ability to interact with stakeholders and staff at all levels within the organization.
- Excellent written and verbal communication skills.
How to Apply for the job:
If you believe you are the ideal candidate and desire a career in Umeme, please send your application and CV clearly detailing your suitability for the position in terms of required qualifications and experience to: recruit.hr@umeme.co.ug. UMEME is an equal opportunity employer: Any influence-peddling will lead to automatic disqualification.
Deadline: Friday, 20th December 2013 by 5:00p.m.
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Philimon Badagawa.Philimon Badagawa is a multimedia journalist with skills in news gathering, packaging, editing and online publishing. He has knowledge in data visualization, can design and manage websites. He previously worked as a journalist with Observer media and authored several articles and stories. He does research, video & audio recording, editing and production for online publication. He Participated in The New Dawn photography campaign aimed at rebranding Northern Uganda-USAID/NUTI Project (2010). Philimon is in love with photography, writing, reading, sharing new ideas and interacting with reasonable people for skills development. He was recognized for excelling in Journalism during the Uganda Journalism Awards by ACME in 2015. (philebadagawa@gmail.com, +256 774 607 886)