Job Title:  PA and Administration Assistants (3 Vacancies)

Job Summary: The PA and Administration Assistants will be responsible for the general administration activities and/or duties of Personal Assistant, independently and under instruction from one or more colleagues, to support and ensure effective, efficient and compliant operation of the Division.

Key Duties and Responsibilities:

• Conduct and/or supervise administrative duties in line with good office practice
• Handle logistical issues, including ordering supplies, completing forms, handling mail and incoming and outgoing paperwork.
• Develop and maintain filing and reference systems in order to access information in a timely manner.
• Check and confirm compliance with routine processes within the Division.
• Organise meetings and schedule appointments.
• Facilitate communication channels with other departments as well as external organizations and individuals.
• Work with colleagues to support the delivery of consistently high standards of operation and achievement of targets within the Division.
• Perform any other official duties as may be assigned by the Supervisor

Qualifications, Skills and Experience:

• The applicant should hold any Bachelor’s Degree
• Good knowledge and use of the MS Office suite (Word, Outlook, PowerPoint, Excel)
• Experience in an administrative role is advantageous
• Capable and competent in general administrative duties with a professional and common sense approach to carrying out tasks to conclusion and to a high standard of efficiency.
• Disciplined, flexible and willing approach towards work.
• Excellent ability to prioritise and multi-task the tasks that are assigned.
• Ability to work to meet time deadlines under pressure.
• Ability to make judgment calls, maintain confidentiality and work independently.
• Ability to interact with stakeholders and staff at all levels within the organization.
• Excellent written and verbal communication skills.

How to Apply for the job:

If you believe you are the ideal candidate and desire a career in Umeme, please send your application and CV clearly detailing your suitability for the position in terms of required qualifications and experience to: recruit.hr@umeme.co.ug. UMEME is an equal opportunity employer: Any influence-peddling will lead to automatic disqualification.

Deadline: Friday, 20th December 2013 by 5:00p.m.

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