Jobs

Administrative Assistant Job – African Initiatives for Relief and Development (AIRD)

Job Title:   Administrative Assistant (Fresher Diploma Jobs)

Organisation: African Initiatives for Relief and Development (AIRD)

Duty Station:  Kiryandongo, Uganda

 

About US:

The African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

 

Job Summary: The Administrative Assistant will provide administrative support to the Accountant or Fin/ Admin Officer to ensure efficient operation of the of the Kiryandongo Medical warehouse office.

 

Key Duties and Responsibilities:

  • Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
  • Receive incoming letters and ensure the delivery and dispatch of external communications.
  • Organize and maintain all relevant files or documents submitted to site office.
  • Receive office guests and give necessary hospitality and assist in responding to their inquiries.
  • Answer office land lines in communication from externals and manage the messages.
  • Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
  • Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
  • Ensure that all office equipment & other assets are kept in good working condition.
  • Ensure Maintenance of filing system and keeps information confidential.
  • Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
  • Work in close consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
  • Distribute all communications to the staff, ensure they are correctly received and signed.

Qualifications, Skills and Experience:

  • The applicant must hold a Diploma in Business Administration or any other business related field.
  • One to two years of clerical, secretarial, or office experience.
  • Proficient computer skills, including Microsoft Office
  • Excellent verbal and written communication skills.
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
  • Strong interpersonal skills.
  • Analytical and organized.
  • Good reporting skills.
  • High level of professionalism
  • Ability to work under pressure with minimum supervision.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 27th October 2022

Miiro Allan

I am a team player who is committed to learning, excellence, ethics and people, also an excellent communicator with great interest in technology innovations, branding and communications for Business and passion for community service and positive change.

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