• Fulfill the role of secretarial ‘single point of contact’ for the project.
• Fulfill all secretarial requirements for the project (i.e. minutes taking, maintaining files, manage office supplies, etc.)
• Responsible for coordinating and supporting the project in organizing and following-up of planned activities (i.e. workshops and trainings) from the administrative and secretarial viewpoint. This includes: coordination, invitations, logistics and venue planning, execution, budgeting, liaising with key stakeholders at district levels, etc.
• Providing administrative support to procurement and logistics management for project activities. Aspects to support e.g. are: follow-up of tenders (preparation of letters, correspondence, filing, delivery of goods, necessary paperwork, completeness, etc.), asset registration, local procurement, HR related files, etc.
• Work closely with the Regional Project Officers in the West Nile and Rwenzori region to support ICB management for a smooth execution of activities in the districts and health facilities in this area. Provide support in their administrative tasks as to enable them to perform according to plan.
• Diverse correspondence with internal and external parties on behalf and under guidance of the management of the project. Actively and regularly participate in project planning, coordination, implementation and monitoring as member of the project secretariat.
• Perform any other duties assigned by the Project Coordinator or Technical Advisor.

• The applicant must hold a Degree in Business Administration, Social Sciences or any other relevant field.
• Additional qualification in project management will be an advantage
• A minimum of three years proven experience in administration
• Past working experience in the health sector with Government of Uganda (central or local) or a reputable NGO or bilateral organization is an added advantage.
• Detailed working knowledge of District Local Government set-up and the health sector organization will added advantages
• Well organized and able to work independently and to take full responsibility of assigned tasks.
• Open minded, good communication and interpersonal skills (negotiation, moderation, representation, presentation of results)
• Highly result oriented, effective and efficient administrative skills
• Good computer skills (i.e. spread sheets, word processing and internet use)
• Excellent verbal and writing skills in English

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