Field Disbursement Officer Job - Islamic Development Bank (IDB)

Job Title: Field Disbursement Officer – Regional Hub of Uganda

Organisation: Islamic Development Bank (IDB)

Duty Station: Kampala, Uganda

About US:

The Islamic Development Bank (IDB) is a multi-lateral development financing institution located in Jeddah, Saudi Arabia. It was founded in 1973 by the Finance Ministers at the first Organisation of the Islamic Conference (now called the Organisation of Islamic Cooperation) with the support of the king of Saudi Arabia at the time (Faisal), and began its activities on 20 October 1975.

Job Summary: The Field Disbursement Officer will review and verify operational disbursement requests and documentation in regional hub in coordination with project management unit or equivalent agency. Determine whether the disbursement request should be approved, reduced or rejected in accordance with Bank’s policies and procedures. Allocate disbursement commitments to relevant contract and ensure timely completion of the disbursement. Maintain accurate and complete records relating to regional hub’s project accounting activities, coordinate with respective parties for resolution of disbursement related problems. Provide support to negotiations, mission preparation, and disbursement workshops.

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Key Duties and Responsibilities:

Dues and Disbursement Management

Process disbursement requests from project management unit or equivalent agency in the regional hub to verify and determine the appropriateness of requests and supporting documents for the disbursement in accordance with Bank’s policies and procedures
Liaise with regional hub management and executing agencies and borrowers, in the resolution of disbursement related problems
Draft clear and concise correspondence to project management unit or operational staff regarding disbursement related issues
Monitor utilization of Special Accounts, ensuring that the funds are properly accounted for and used in accordance with Bank procedures
Participate in project missions to verify use of project finances and resolve disbursement issues
Participate in technical discussions and new project negotiations to ensure that disbursement arrangements are compliant with Bank’s disbursement policies
Prepare periodic reports on disbursement activities and disbursement projections for the regional hub for management
Maintain reliable and timely financial records for project accounting and reporting on the performance of the portfolio with special focus on approval, disbursements, cancellations and recoveries in the regional hub
Participate in reconciliation of project balances and issuance of project statements to Member Countries (i.e. reconciling borrowers’ and the bank’s records)
Prepare and update repayment schedules, prepare billing statements and track the repayment of amounts due and overdue in the regional hub

Financial Analysis

Perform specific analyses of financial or operating data and submit recommendations for consideration of management
Analyze the current projects status and identify any problem areas that warrant attention of the concerned departments
Participate in standard and ad hoc analyses to meet variety of management objectives

Policies, Processes & Procedures

Participate in drafting policies and procedures as per management instructions
Provide guidance on interpretation of IDB policies and procedures, and regulations applicable to operations financing in regional hub
Analyze and identify gaps and suggest improvements to policies or procedures for more effective operations

Reporting & Communication

Prepare ad-hoc reports as and when required by management

Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s degree in Accounting, Finance, Economics, Business Administration or related field is required
CPA, ACCA, CMA or an equivalent certification is preferred
At least five years of relevant experience in finance and accounting
ERP, procurement and audit experience is preferred
Adaptability
Building Relationships
Client Centricity and Responsiveness
Motivation to Learn and Share
Passion for Excellence
Analytical Thinking
Communication Effectiveness
Drive for Results
Knowledge, Learning and Communication
Problem Solving
Stakeholder Management / Client Orientation
Teamwork
Bank Knowledge
Financial Analysis
Financial Management
Financial Reporting
Accounting
Project Management
Project Documentation
Languages: English (mandatory)