Job Title: Programme Support Assistant (2 No Experience Job Opportunities)
Organisation: World Vision International
Duty Station: Uganda
Report to: Food Assistance & Cash Officer
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The purpose of this role is to provide administrative support to ensure efficient operation of the office.
Key Duties and Responsibilities:
- The Programme Support Assistant will organize and schedule meetings and appointments
- Order office supplies and ensure there is adequate refreshments and cleaning supplies and office materials
- Produce and distribute correspondence memos, letters and other forms and ensure soft copy documents are backed weekly
- Develop and maintain a filing system and carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
- Receive goods and ensure appropriate documentation is maintained for invoicing and asset tracking
- Maintain asset registers (a data base of office assets) and ensure routine service of office machinery and assets.
- Identify and coordinate request for installation, repair services in line with policy
- Stores management by monitoring the security, documentation, fumigation, cleanliness of stores
- Track and ensure timely payment of utility bills and other services in coordination with finance team
- Provide logistical support and back up in the planning of meetings and workshops
- Provide general support to visitors
- Book travel arrangements and hotels for World Vision employees visiting the area location.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Diploma in Business Administration, Office Management, International relations, Social Sciences or related disciplines.
- Good communication skills
- Excellent interpersonal skills
- Good computer skills
- Live out Christian values and able to stand above denominational diversities.
- Attend and participate/lead in daily devotions and weekly Chapel services.
- Customer care experience
- Excellent interpersonal problem solving
- Priority setting and Multitasking skill
- Good time management
- Good report writing and feedback skills
- Effective in written and verbal communication in English
How to Apply:
All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 13th July 2022
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