Job Tittle: Project Secretary
The Government of The Republic of Uganda has received a loan from the African Development Fund to finance the Higher Education Science and Technology (HEST) project in Uganda. The principal objective of this project is to contribute to building Uganda’s human capital skills development capacity particularly in education, science and technology and to respond to labor market demands and spur productivity nationally.
It will also enhance access to HEST through rehabilitation and expansion of Science, Technology and Innovation (STI) learning facilities totaling 80,000 square meters in the six universities (Makerere University, Kyambogo University, Mbarara University of Science and Technology, Gulu University, Busitema University and Muni University) and two degree awarding institutions (Uganda Management Institute and Makerere University Business School). The Ministry of Education and Sports (MoES), as the Executing Agency, wishes to recruit suitable candidates for the following vacancies available under the Support to Higher Education, Science and Technology (HEST) – ADB V Project.
Key Duties and Responsibilities:
- The Secretary will be maintaining all files and information of the project.
- Handling typing and printing of documents.
- Carrying out day-to-day office management routine duties.
- Handling all communications between the offices and other relevant authorities.
- Ensuring that all office equipment and asserts are well maintained.
- Attending to visitors and direct them to the relevant authorities.
- Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project.
- Promptly registering and classifying route incoming mails.
- Ensuring telephone and email lines are in operational order and reporting any problems to the service providers and
- Making office or external appointments for senior project staff as requested.
- Perform other related job tasks as assigned by project administrator
Qualifications, Skills and Experience:
- The applicant should possess a Degree in Secretarial Studies or related discipline.
- Possession of good writing, presentation and communication skills.
- Proven practical experience of at least three years in a reputable organization or institution.
- Possess excellent computer skills and knowledge in Microsoft applications such as Ms Word, Excel and PowerPoint.
- A Post graduate qualifications in Office Management and Secretarial Studies will be an added advantage.
- Hold a high level of integrity and interpersonal skills.
How to Apply for the job:
All application letters clearly marked “Application for the Post of ……………………… under HEST Project, which should also name three professional referees (and their email / day time telephone contacts), detailed CV with attached photocopies of relevant certificates / testimonials, and telephone contact, MUST be addressed and delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by phone or e-mail. All candidates must therefore, indicate their contact phone or e-mail addresses.
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by phone or e-mail. All candidates must therefore, indicate their contact phone or e-mail addresses.
Deadline: 18th December, 2013 by 5:00 p.m
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