Job Title:    Assistant Supply Officer

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

Job Opening Number: ESB/JO/LL/007/03-2019

Reports to: Chief of integrated Warehouse Unit

Grade: NOA

About US:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within delegated authority, the Assistant Supply Officer will carry out the following duties:

• Provides support to senior staff with respect to the provision of support service contracts.
• Examines criteria for contract proposal evaluation
• Provides background information on contractor’s claims to facilitate the full evaluation of such claims.
• Carries out preliminary examination of OIOS reports and prepares background information needed for reply.
• Examines contract payment data from missions to ensure contracts are operating within specifications.
• Ensures that appropriate action is taken with respect to the formulation of service contracts. ~ Assists in the overall receipt and processing of mission shipments on a dailbasis.
• Maintains accurate and complete records with respect to all equipment and stores received, stored and distributed by the mission.
• Reviews delivery manifests and purchase orders tor accuracy and completeness, undertakes appropriate follow-up actions.
• Assists in the preparation of Receiving and inspection(R%l) reports for submission to Procurement Unit.
• Monitors procurement cases.
• Performs any other related work as required

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Assistant Supply Officer job placement should hold an Advanced university degree (Masters degree or equivalent) in operations and supply chain management, logistics, business administration/management, warehousing or related field is required.
• A first level university degree in combination with a minimum of 2 years’ experience in operations and supply chain management, logistics, business administration/ management, warehousing may be accepted in lieu of the advanced university degree.
• One year of experience in supply services, administration, logistics or related area is required.
• In case of a Bachelor’s Degree a minimum of two (2) years progressively responsible experience supply services, administration, logistics or related area is required.
• Experience in good computer skills, including: Word Processing, Excel, is required.
• Knowledge in SAP/Umoja, Galileo and Business Object Applications is desirable.
• Languages: Fluency in oral and written English is required.  Knowledge of another official United Nations language is an advantage.

Competencies:

• Professionalism: Knowledge of supply operations, contract management, furnishing all types of supplies, equipment, material, property and certain services and receiving and inspecting supplies upon arrival and/or related fields. Ability to research and analyze data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identities priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identities clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline tor delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably qualified and interested Ugandan candidates should send their applications with the following documents:

• The United Nations Personal History form (P-11), Download Here; This should be signed
• Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 7^th April 2019

  Administrative jobs, Assistant Supply Officer, JOBS, officer job