Job Title: Receptionist
Organisation: AMREF Health Africa
Duty Station: Kampala, Uganda
About US:
AMREF Health Africa is an international African organization founded in Kenya in 1957. Our Headquarters are in Nairobi with major programmes in Ethiopia, Kenya, South Sudan, Tanzania and Uganda, and two regional nubs in Southern and Western Africa based in South Africa and Senegal Respectively. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by partnering with and empowering communities. Our Vision is Lasting Health Change in Africa.
Job Summary: The Receptionist will be in charge of attending to all Amref Health Africa- Uganda guests, phone calls, visitors and suppliers as well as provide general office support to the Administration department.
Key Duties and Responsibilities:
Guest Management:
Attending to the guests and guide them on how to proceed
Informing respective staff of the guests available to see them
Providing suppliers and would be suppliers with information regarding the organization
Responding to any queries made through the official Amref e-mail
Providing reading material to guests as they wait to be attended to.
Liaising with suppliers and other guests on behalf of staff and providing appropriate feedback
Billing:
The AMREF Receptionist will be reviewing and preparing utility bills (telephone, water, electricity) for payment
Preparing the breakdown and allocation for the different cost centers for different utilities
Reporting:
Preparing and submitting monthly recoveries for boardroom usages, office space and cafeteria usage
The AMREF Receptionist will be communicating utilities costs with the support of the Administration Officer to the Administration Manager
Ensuring that the boardroom is booked for recovery purposes.
Correspondence Management:
Receiving and dispatching incoming documents, bids, quotations and any form of correspondence
Handling documents with discretion until they reach the final recipient
Dispatching documents via courier to the different field offices as well as outside the country
Ensuring that the courier credit account is cleared monthly as well as the travel agents account from invoice presented.
Issuing contracts to different service providers, contractors and suppliers
Switchboard Management:
Making calls for staff to persons outside the office premises and providing feedback
The AMREF Receptionist will also be receiving and dispatching calls made to the Amref-Uganda Country office.
Updating and maintaining a detailed list of the staff with their contacts and/or extensions and dispatching to the various offices
Communicating with relevant parties about any issues with CUGs that the staff may face
Perform any other duties assigned by my supervisor
Qualifications, Skills and Experience:
The ideal candidate for the AMREF Receptionist job placement should hold a Diploma or Bachelor’s Degree in Administration, Communication, Secretarial Studies or related courses
One year of experience in a similar role in a busy organization.
Must have a high level of customer care.
Strong writing and oral communication skills.
Ability to multi-task.
Must have a high level of flexibility, tolerance and ability to handle information with confidentiality.
Computer literacy skills
How to Apply:
All candidates are encouraged to send an updated CV including three professional referees and cover letter addressed to the Human Resources Manager, Amref Health Africa in Uganda via Email to: jobs.amrefuganda@amref.org. Emails should not exceed 2MB.
Deadline: 22nd August 2018
Job Alert: A Receptionist needed at AMREF Health Africa added by Brian Kisembo on
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