Job for Administration Officer at Save the Children International

Job Title: Administration Officer

Organisation: Save the Children International

Duty Station: Uganda

About US:

Save the Children is the world’s leading independent organization for children and has program presence in over 120 countries in the world and has been implementing programs for over 90 years. Save the Children envisions a Uganda in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. We strive to create impact for children by delivering our Programmes through partnerships, by being innovative, by acting as the voice for and of children, and by achieving results at scale. In Uganda, we implement programmes in six thematic programme areas of Child Protection, Child Rights Governance, Education, Livelihoods & Food Security, Health, Nutrition and HIV/AIDS in development and emergency contexts. Save the Children delivers programs in over 36 districts in the North, Rwenzori, North-Eastern and Central regions of Uganda, Currently, Save the Children has a staff complement of over 300 persons. We save children’s lives. We fight for their rights. We help them fulfil their potential. In 2014, we reached over 143 million children through our work around 52m directly and 91 million indirectly around the world.

Job Summary: The Administration Officer provides professional, efficient and effective reception services for the office; handles bookings and confirmations for travel, functions and hotels reservations. The incumbent also provides support in administrative, stores, facilities maintenance, repairs for office and residential property and attends to residential services. He /she in addition provides timely, efficient and effective filing management and archiving system for Office, manages the resource centre and handle all incoming and outgoing mails.

Qualifications, Skills and Experience:

The ideal candidate for the Save the Children Administration Officer job placement should hold a Bachelor’s Degree in humanities or relevant field.
A minimum of three years’ experience in office administration or management preferably in an INGO
Computer literacy skills i.e. proficiency in MS Word, Excel, Power Point, email & Internet use.
Good team player
Excellent interpersonal communication skills.
Past exposure and experience of working with local partners and District Local Government in Child Rights Governance, Health, Nutrition, Education, HIV/AIDS or Child Protection is an added advantage.
Excellent analytical skills and strategic planning abilities.
Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
Computer literacy and excellent documentation skills are a must.
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
Ability to intervene with crisis management or troubleshooting as necessary.
Exceptional interpersonal and communication skills including influencing, negotiation and coaching.
Excellent time management and planning capacity.
Availability and willingness to work extra hours during times of humanitarian responses.
Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.