Jobs - Management and Logistics Assistant at Lutheran World Relief

Job Title: Management and Logistics Assistant

Organisation: Lutheran World Relief (LWR)

Project Name: Legume Seed Project

Duty Station: Kampala, Uganda

About LWR:

Lutheran World Relief is a US non-profit organization that works with local partners to provide lasting solutions to poverty, injustice and human suffering.

Job Summary: The Management and Logistics Assistant will support the Legume Seed roject management team. The Assistant will ensure smooth operations and timely communications and reporting of a fast-paced project.

Key Duties and Responsibilities:

In charge of creating and maintaining project and team memberwork plans in Microsoft Project.
Coordinate scheduling and provide logistical and administrative support for various meetings and events.
Rapidly generate accurate and concise summaries of meetings and events and distribute them to relevant stakeholders.
Ensure follow up actions decided upon during meetings are carried out by persons to whom the actions are assigned.
Coordinate information sharing among project stakeholders.
Backstop project staff in report preparation.
Develop and maintain a data library including but not limited to: maintenance of all project documents and key communication, Implementer application and review documents and process, Implementer sales records, verification results and reports, and Volume Guarantee and End-of-Pilot Payment tracking and management.
Direct staff travel within Kampala and throughout the country, managing driver availability, arrangements for accommodations, and other necessary preparations.
Coordinate procurement of goods and services related to the project, following agency procurement policies related to bidding, contract development, verification of deliverables, and timely payments.
Manage logistics duties assigned to contractor(s) for project related special events and public relations.
Support planning and logistics of staff travel.
Support Finance and Administration Manager in record keeping and simple accounting tasks related to the project.
Perform administrative tasks related to the project, including telephone communications, correspondence, copying, filing, and general organization.
Participate fully in project management meetings and contribute to decision making.
Perform any other duties as assigned by the supervisor.

Qualifications, Skills and Experience:

The ideal candidate should preferably hold a Bachelor’s degree in, Economics, Business Administration or similar relevant qualifications.
At least three years’ experience working on international donor-funded projects.
Proven ability to work independently in a fast-paced environment, manage time and complex tasks, pay attention to details, adapt to changing priorities and deadlines, identify opportunities and challenges and propose appropriate responses or solutions.
Computer proficiency, including Microsoft Office Suite and MS Project 2010. Experience with Quickbooks desirable but not necessary.
Fluency in English, with excellent written communication skills.
Available for occasional travel within Uganda for up to one week at a time.
Show commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners

How to Apply for the job:

All suitably qualified and interested candidates should send their applicationsvia email to: info-ug@lwrearo.org with the job title for which you are applying in the subject line. Include in the body of the email the following information:

NAME:

HIGHEST LEVEL OF EDUCATION:

NUMBER OF YEARS OF RELEVANT EXPERIENCE:

MINIMUM SALARY EXPECTATION (monthly, gross):

Also, include as attachments a cover letter and CV. Do not include copies of diplomas or certificates.

Deadline: 19^th June, 2015 by 5:00PM Ugandan Time